SP Murphy, Inc is currently seeking a document control specialist to join our team. Performs document management work in support of key stakeholders.

• Reviews, logs, codes, photocopies microfiches, and files various reports, correspondence, and other documents.
• Maintains various department files and retrieves information from computer/hard copy.
• Inputs records management information into databases and other computerized systems.
• Files documentation alphabetically, numerically, and chronologically.
• Identifies, locates, and files missing documents and files.
• Purges and archives closed documentation.
• Maintains master files of various information sources, including drawings, manuals, reports, construction documents, and design documents.
• Request prints and/or issues drawings, manuals, and records.
• Generates computerized reports for management.
• Receives and distributes reports.
• May occasionally be assigned to other duties for training purposes or to deal with technological changes or emergencies.
• Work closely with the key stakeholder to review/update action items.
• Collaborate/follow-up with the project managers, run reports and format action item report for the executives in preparation for the weekly owner’s meeting.
• Attend and prepare weekly meeting minutes for owner’s meeting.
• Assist executives and PMs with prompt retrieval of documents or information.
• Work as a team with the full document control team and assist with audits, updating matrices, monthly report and submittal milestones.
• Maintain confidentiality in handling and managing various documents.

Additional Requirements:

• General office practices and procedures
• PC business applications
• Basic administrative practices
• Recordkeeping and filing systems, including computerized databases.
• Advanced knowledge of MS Office Suite (Word, Excel and PowerPoint)
• Advanced writing skills; technical writing skills preferred.
• Strong written and verbal communication , analytical thinker
• Strong documenting skills in areas of organization and problem solving
• Self-Motivated and flexible
• Follow directions and detail oriented
• Accustomed to a fast paced environment and able to deal effectively with rapidly changing priorities and deadlines
• Meet client demands with thoroughness and promptness

Education Requirements:

Bachelor’s Degree (Engineering Related Preferred)

Job Type: Full-time

Pay: $45,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Chicago, IL 60604: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Project engineering: 3 years (Preferred)
• Document management: 3 years (Required)
• Document management systems: 3 years (Preferred)
• Civil engineering: 3 years (Preferred)
• Structural Engineering: 3 years (Preferred)

Work Location: One location

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