Description

DSHS Forms & Records Analyst 3 - Western State Hospital (WSH) has an opportunity for a Forms and Records Analyst 3 in the Policy Office located in the Lakewood, WA.

This position is to coordinate and direct state hospital records retention, forms, and policies. In addition, this position works with DSHS and all agencies under the direction of DSHS to provide consistency in forms used by the hospitals on Western State Hospital campus.

Pierce County employees are eligible to receive an Orca Card for transportation needs.

DUTIES:

Some of what you'll be doing:

• 
  Oversees, develops, and maintains hospital wide form database and forms in PolicyTech.
• Sends a copy of the form in draft to the requestor to review and provide updated information to add for review and approval to ELT in PolicyTech.
• Clarify with the requestor, if need be, either in writing or verbally.
• Directs guides, consults, coordinates, and oversees Civil Center Forms and Procedures, ensuring the program meets certification regulations, RCW and WAC hospital wide.
• Creates, designs, and revises manual and electronic/automated forms and layouts, processes form orders.
• Ensures all forms are updated, organized, and available to patients and staff as needed.
• Provides information and expert advice

What we're looking for:

• Knowledge of basic administrative procedures; office practices; correspondence preparation; state and department policies; management of procedures and practices.
• Ability to work independently, under little supervision and demonstrate appropriate initiative.
• Ability to work in a fast paced and changing environment.
• Ability to develop and maintain effective and professional working relationships with diverse customers and coworkers.
• High level of organizational skills.
• Ability to maintain a high level of confidentiality.
• Ability to adapt and manage emergent situations.
• Ability to prioritize workload and multi-task.
• Proficiency in or knowledge of using a variety of computer software applications, Word, Excel, PolicyTech, and other Microsoft Office Programs

Who should apply?

QUALIFICATIONS:

A Bachelor’s degree in business administration, accounting, industrial engineering, or a related field and two years of experience in forms and/or records management
OR
Equivalent education/experience may substitute for degree/experience.

Questions? Contact Elly.Price@dshs.wa.gov and please reference 02105.

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

NOTE: Employees of the Department of Social and Health Services (DSHS) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Please note medical or religious accommodation may be available once an offer of employment is made.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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