Event Coordinator Job at MINT dentistry
Overview:
Reporting to the Art & Culture Director, MINT dentistry’s Events Coordinator is responsible for assisting in the planning and execution of all large and small-scale events both internal and external. You will support the full event lifecycle and all pre to post-event responsibilities from conception, planning, and preparation, to execution and reporting. Event elements will often include staffing, vendor communication/coordination, and production. This is an onsite position located in Downtown Dallas, Texas.
Responsibilities:
- Assist with strategy, development, and execution of MINT dentistry's marketing and culture events (internal and external)
- Assist with research, vetting agencies, venues, and vendors, and presenting top choices for approval to department leads
- Participate in brainstorming meetings
- Help identify themes for events that correlate to overall brand initiatives and priorities
- Development and management of event calendars
- Manage shared internal resources and external vendors, including cross-functional teams and external agencies
- Help manage communications, logistics, and timelines with agencies, freelancers, logistics, programming, talent, and production for events while ensuring all remain within budget
- Liaise with finance, strategy, and legal departments to process contracts and payments
- Travel to events and external meetings as needed
- Assist with event recaps and optimization suggestions
- Available Nights & Weekends when necessary
- Onsite position located in Downtown Dallas, Texas.
- The position may require 50-60% travel
- Able to perform other professional duties as needed
- Bachelor's degree preferred in Hospitality Management, Marketing, Business, or Communications (Not required)
- 2-3+ years of experience planning and executing events of varying sizes
- Ability to manage external vendor resources and relationships
- Demonstrated project management skills
- Strong written and verbal communication skills; ability to present in group settings
- Ability to multi-task and adapt to changing priorities and duties
- Team player who is adept at navigating and managing cross-functional teams and relationships
- Proficient in Microsoft Office and Excel, with expertise in PowerPoint, Keynote
- Knowledge of social media is a plus
- The ideal candidate is hardworking, flexible, creative, and collaborative
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