Event Fulfillment Coordinator

Peter Callahan creates bespoke culinary events which dazzle the eyes and delight the palate. Behind the scenes our team endeavors to prepare the most delicious food, provide the most attentive wait staff and furnish the most enticing presentation overall!

We are seeking an energetic, hands-on person to coordinate all aspects of our event logistics. This position encompasses a variety of responsibilities including logistics and trucking, inventory management, maintenance and participating in the design of event props. The person who thrives in this position will be one who takes satisfaction in both flawless execution of logistics and in a well-set dining room or cocktail space, which lends beauty and elegance even before the arrival of guests, food and beverages!

The ideal person would be a self-starter who can juggle a hands-on logistics role along with accurate ordering and inventory management. A candidate with a background in arts and design may be an exceptionally strong fit for this position.

Responsibilities:

· Liaison with sales team to compile client information for upcoming events

· Create pack lists of equipment to be sent to events

· Schedule vehicles and drivers for event deliveries

· Assure all equipment is delivered into and out of event sites according to timelines

· Supervise setup staff on site

· Oversee cleaning of equipment post-event

· Participate in design of props, buffets, and displays

· Place orders for rental equipment to supplement internal inventories

· Source equipment and parts for new designs

· Accurately manage inventory of equipment to par levels

· Oversee facility and vehicle maintenance and repairs

· Able to learn to operate laser cutters and other design technology

Job requirements:

· New York State driver’s license in good standing (CDL not required, license from nearby states acceptable)

· Willingness to drive box trucks and vans – previous experience desirable

· Working knowledge of Microsoft Excel and Word. Experience with CAD software and Adobe Illustator a big plus!

· Open availability to align with event schedules (events are usually evenings and weekends, although the primary schedule is weekdays.

· Enthusiasm for travel and willingness to travel throughout USA and internationally as needed.

· Able to efficiently oversee a team of drivers, loaders, and porters (2-5 people depending on event schedule)

· Able to lift 50 lbs repeatedly throughout workday

· Art or design background ideal but not required

Job Type: Full-time

Pay: $26.00 - $42.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 5x8
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• New York, NY: Reliably commute or planning to relocate before starting work (Required)

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)

Work Location: One location

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