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Event Planner Job at Brown Brothers Harriman

Brown Brothers Harriman Boston, MA

Job Information

  • Date Posted
    2025-09-10
  • Location
    Boston, MA
  • Job Title
    Event Planner
  • Gender
    Both
At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.
If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you
Join us as an Event Planner
The Event Planner is an experienced professional with the ability to manage administration and logistics in a busy meetings and event environment. In this role, you will assist with the coordination of up to 150 virtual and live events per year. You must be able to anticipate project needs, prioritize work, meet deadlines with little supervision, and be willing to work evenings and weekends as necessary. To be successful, you should have outstanding client service, an enthusiastic and professional attitude, and be able to build relationships with internal/external clients and vendors.
Key responsibilities include:
Event Planning & Production
  • Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.).
  • Collaborate and coordinate with internal teams on planning and execution of Virtual events.
  • Use Cvent to manage and facilitate Event Planning process
  • Handle events from inception through completion including generation of event ideas, preparation of budget, identification of venues, contract negotiation, and onsite execution.
  • Aggressively gather information on each project to achieve quality event productions.
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
  • Create and revise room layouts for each event.
  • Propose new ideas to improve the event planning and implementation process.
  • Serve as liaison with vendors on event-related matters.
  • Assist with managing on-site production and clean up for events as necessary.
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Close out all events as required.
Event Administration
  • Assist with preparing budgets and provide periodic progress reports to clients for each project.
  • Keep track of event finances, including invoicing and monthly management reporting
  • Prepare and modify event contracts as requested
  • Production of event timelines, checklists, and project plans
Qualifications:
  • BS/BA Degree required
  • Minimum of 3 years Event Planning Experience
  • Excellent communication skills; including written and verbal and proofreading skills
  • Cvent Experience a plus
  • Proficient PC skills (Word, Excel, PowerPoint, Access, Email & Internet Research)
  • Excellent client services skills
  • Ability to multi-task; managing multiple projects and work assignments, all with great attention to detail
  • Strong interpersonal skills both in person and over the phone with the highest level of professionalism
  • Ability to work across business lines, influence decision makers and collaborate with support partners
  • Team player but also able to work independently with little supervision
  • Energetic and positive attitude
  • Quick thinker, strong problem solving ability, able to be resourceful and adaptable under pressure
  • Available to work overtime when necessary
What We Offer :
  • A collaborative environment that enables you to step outside your role to add value wherever you can
  • Direct access to clients, information and experts across all business areas around the world
  • Opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm
  • A culture of inclusion that values each employee’s unique perspective
  • High-quality benefits program emphasizing good health, financial security, and peace of mind
  • Rewarding work with the flexibility to enjoy personal and family experiences at every career stage
  • Volunteer opportunities to give back to your community and help transform the lives of others
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.
Full time
Boston



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