Hiring Range: Base/starting wage for this position is $13.65 per hour, increases based on years of service/experience.

Work Schedule: Generally 30-40 hours per week, flexible schedule, weekends, evenings, and early mornings required on occasion

NATURE OF WORK

As a member of the Parks, Recreation, & Culture Division, individuals in this position will perform all aspects of events for the Town of Windsor and its partners, and has broad authority to assure events are successful from pre-event work to post-event. The Event Specialist works closely with the Recreation Coordinator of Events and Sponsorships, outside event coordinators, contractors, vendors and attendees. Considerable professional judgment and decision making skills are required. The Event Specialist assists with the operation of events that occur within the Town of Windsor. Under the direction of the Recreation Coordinator, the Event Specialist consults with planner/event coordinators and guides them through the planning process in order to ensure a successful event. Once the event is on-site, the Event Specialist oversees the safety and security of guests and preservation of the facilities, overall event operation and promotes the highest guest services standards.

Most positions work Monday through Friday, which may also require weekend and evening hours on a regular or occasional basis. This temporary employment may be scheduled through the year on a full-time basis depending on the needs of the town but will not exceed six months in length (or 1,040 hours, whichever comes first). This is strictly temporary employment.

Please note that town employees (including seasonal employees) may only be employed in one classification at any one given time.

Individuals in the Event Specialist position are required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophies and the town’s Equal Opportunity Employment policy.

SUPERVISION RECEIVED

The Events Specialist works under the direct supervision/leadership and reports directly to the Recreation Coordinator – Events & Sponsorships to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.

SUPERVISION/LEADERSHIP EXERCISED

No supervisory responsibilities or control exercised.

ESSENTIAL JOB FUNCTIONS

The Event Specialist is assigned specific assignments, job duties, scope, authority, responsibility, roles and requirements as determined by the town, department, division, and pursuant to laws, regulation and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive:

• Acts as a liaison with vendors, contractors, and coordinators across multiple communication methods to ensure a smooth operation of events.
• Sets up event supplies, such as tables, chairs, tents, event fencing, power equipment, etc. prior to events as needed; properly stores supplies after the event.
• Works late nights, early mornings, weekends, and holiday hours when needed for event set ups and breakdowns.
• Operates town owned vehicles and/or equipment on occasion.
• Acts as town liaison for sponsored and non-sponsored events, ensuring event coordinators are complying with event and park regulations.
• Provides excellent customer service, including interacting with internal and external customers to answer questions and resolve problems.
• Identifies and reports any hazards in a timely manner.
• Ensures safety regulations and procedures are adhered to.
• Performs related work as required and assigned.
• Reports any issues and concerns to supervisor.

OTHER DUTIES

Depending on organizational need, additional duties may include the following:

• Performs research as directed, such as discovering new technology or tools, market research, etc.
• Performs related duties as established by law/ordinance or reasonably directed by the town.
• Assists other town departments/divisions, as necessary.

EDUCATION, EXPERIENCE AND FORMAL TRAINING

• High school diploma or GED
• Must be 18 years or older
• Associate’s/Bachelor’s degree, recent graduate or currently pursuing one in a related field (event management, recreation, tourism, marketing, communications, etc.) preferred
• Previous event management or coordination experience preferred- minimum of one (1) year

LICENSES OR CERTIFICATES

• Must have a current Colorado Driver’s License or the ability to obtain one upon hire, that meets the Town of Windsor’s standards
• CPR/1st Aid certification within three (3) months of employment

KNOWLEDGE, SKILLS & ABILITIES

• Ability to work independently in a large event setting.
• Knowledge of customer service skills to ensure that each customer or partner injury is handled professionally and to completion on a reasonable timeline.
• Knowledge of the policies, procedures and goals of the Town of Windsor and the department.
• Ability to deal tactfully and effectively with the public.
• Ability to resolve and disputes that arise between event coordinators, contractors or the public
• Ability to read, interpret and apply operating policies and procedures.
• Ability to react quickly and accurately in emergency situations.
• Ability to maintain composure during mentally, physically and emotionally stressful situations.
• Ability to communicate professionally, clearly and effectively with people inside and outside the organization using verbal and written methods.
• Ability to perform the necessary functions of the position and to make appropriate decisions consistent with the job expectations and position description.
• Ability to understand and follow oral and written instructions.
• Ability to handle reasonably necessary stress.
• Knowledge of occupational safety rules and practices.
• Skill in the safe and lawful operation of town owned vehicle if/when driving is required of the position.
• Excellent computer skills, including proficiency in Microsoft Office suite

MATERIALS and EQUIPMENT USED

Materials and equipment used include, but may not be limited to the following:

• Equipment: Position requires use of a variety of equipment: computers, tablets or other digital equipment, digital cameras, copiers, printers, scanners, fax machines, telephones. Tents, folding tables and chairs, banners, and event fencing. Use of a town owned pick up will also be used on occasion to transport equipment to and from various sites.
• Materials: Position requires use of a variety of materials: N/A

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The physical activities of this position include, but are not limited to, the following: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.

The physical requirements of this position are considered Medium Work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.

The employee is subject to both inside and outside environmental conditions; extreme heat: temperatures above 100 degrees for periods of more than one hour; subject to noise.

The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases or poor ventilation.

This position is not considered safety sensitive because the individual does not operate a commercial motor vehicle, as a regular function of his/her daily job duties.

Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.

The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The town is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race, gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.

The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law. This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes verbal or physical conduct that has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile, or offensive work environment. This policy applies to all employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, etc.

The town will make reasonable accommodation(s) for qualified individuals with known disabilities unless doing so would result in an undue hardship for the town or cause a direct threat to health or safety. The town will make reasonable accommodation(s) for employees whose work requirements interfere with a religious belief, unless doing so poses undue hardship on the town. Employees and/or applicants needing such accommodation are instructed to contact the Human Resources Department.