PLEASE DO NOT APPLY ON THIS SITE. YOU MUST APPLY AT https://www.governmentjobs.com/careers/georgiadph

Pay Grade: L

Connect passion with purpose. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to the health of the population of Georgia as our work impacts past, present and future generations.

What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, engaging worksite wellness events, wellness breaks, lactation rooms, employee retirement plan, deferred compensation, 13 paid holidays, vacation and sick leave, dental, vision, long term care, and life insurance; in addition to telework opportunities depending on the position.

Make your mark in public service. As an accredited public health department, we're seeking a highly qualified candidate for the position of Executive Admin Assistant within the Office of Public Health Informatics in Atlanta, Georgia.

Won't you join us?

Job Responsibilities:

Under general supervision, provides administrative support to the highest level of administration within the Division of Health Protection. Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. Assist in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying, filing, preparing notes, performing data entry, and other special projects as needed. Reviews incoming correspondences to the office and forwards appropriately or, based on a knowledge of the recipient's views, may respond for them. Assists in the administration and interpretation of policies and procedures for the organization and department. Maintains confidential information. May act as a spokesperson for departmental inquiries. Reports to the Director of Health Protection.

• Ensures the development of initial draft materials for the director, including presentations, correspondence policies, and summaries to prepare for meetings.
• Writes and edits e-mails, drafts memos, and prepares communications on the director’s behalf.
• May maintain Health Protection SharePoint/website weekly and/or as necessary.
• May generate NEOGOV requisitions to support leadership positions.
• Maintains staff requests for time off in Time & Labor as delegated by the Director.
• Assists in creating, producing, updating, or disseminating basic information packages, fact sheets, division newsletters, resource guides, policy manuals/standard operating procedures, educational programs, etc., for use within and/or outside the division/department.
• Maintains divisional annual calendar of activities.
• Maintains organizational chart.
• Maintains comprehensive and accurate records.
• Performs minor accounting and budgetary duties.
• Organizes meetings to include scheduling and sending reminders.
• Maintains the director’s calendar to include making appointments and prioritizing the most sensitive matters.
• Prepares reports and updates the internal database.
• May lead the facilitation and coordination of internal team-building activities.
• Carries out short-term projects as directed by the director to support the entire division.
• Assists with orientation, training, or providing task guidance associated with the various sections.
• Assists in developing marketing materials (e.g., exhibits and promotional materials).
• Assists in planning and coordinating conferences, meetings, and special events.
• May participate in planning, complete special research projects, or assist with the development and presentation of educational outreach activities.
• Works independently.
• Maintains confidentiality while working with privileged, sensitive records, materials, and information.
• Provides organizational assistance to management, legislators, staff and customers.

PLEASE DO NOT APPLY ON THIS SITE. YOU MUST APPLY AT https://www.governmentjobs.com/careers/georgiadph