Description

WHAT YOU'LL BE DOING

• 
  Provide administrative support to the President and leadership team
• Performs work that is varied and generally administrative or project-oriented.
• Assists President by handling a wide variety of situations involving administrative functions of the office.
• Manages President’s calendar, meetings, travel, correspondence, and budget.
• Manages travel and expenses for VP-Sales & Marketing and VP-Legal and Administration.
• Develops and prepares meeting agendas, PowerPoint presentations and reports.
• Advises others of the President’s views on policies or issues, using judgment and discretion.
• Requires a broad understanding of organization operations, organizational procedures, and personnel.
• Handles confidential and sensitive material.
• Organizes and expedites flow of work through supervisor's office.
• Works with President and Board Vice Chair in scheduling monthly board meetings. Prepares agendas and creates presentations. Distributes and prints materials for meetings.
• Works with VP-Legal and Administration on obtaining signatures for board and trustee minutes. Maintains filing of minutes and ESOP materials.
• Assists VP-Legal and Administration processing checks for attorney invoices involving confidential matters.
• Facilitates monthly business unit meetings, follow-up on action items, oversees strategic plans and individual goals. Maintains business unit SharePoint sites.
• Manages administrative functions of the Leadership Development Program, including working with facilitator and participants in scheduling, maintaining LDP SharePoint site and document library.
• Coordinates logistics for in-person meetings including selecting an appropriate venue, meeting budgets, organizing audiovisual equipment, coordinating hotels, transportation and food, reviewi bills and approving payments
• Tracks progress on capital improvement projects.
• Assists President in preparing and tracking business plans for new business initiatives and acquisitions.
• Maintains files and record systems – both electronic and paper.
• Follows up with subordinates on behalf of the supervisor.
• Prepares routine and non-routine special reports, including gathering and summarizing data.
• Assists in the organization and planning of company events.
• Assists with corporate communication
• Manages multiple projects simultaneously and meets the demands of constantly changing priorities and deadlines.
• Operates office equipment, such as fax machines, copiers, or phone systems.
• Conduct searches to find needed information, using such sources as the Internet.
• Performs other duties as assigned by management.

WHAT WE NEED

• Bachelor's degree required or equivalent experience
• Minimum five to seven (5-7) years general administrative experience supporting senior management required.

• Intermediate proficiency of Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Ability to multi-task and prioritize tasks
• Excellent verbal and written communication skills
• Ability to handle confidential information
• Ability to demonstrate a high level of professionalism
• Ability to create accountability and work collaboratively with various departments and levels of management.
• Superior organizational skills
• Effective time management and delegation abilities
• Must display a positive attitude and have high standards of accuracy and quality

EXTRAS

About Trinidad Benham