Executive Assistant Job at Dole Food Company, Inc.
Provide support in the execution of administrative tasks required by the Executive Team, collecting and preparing the requested information, perform a range of administrative processes working on several simultaneous projects across the U.S.
- Provide administrative support to the Executive Team of the division, according to the requirements, in order to streamline internal and / or external procedures in the area.
- Coordinate the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters, in order to keep it updated and ensure the availability of reports as reports that will be required in meetings, conferences and other activities.
- Coordinate travel arrangements (both domestic and international), the logistics of transportation, accommodation, and meals for the visits of the Executive Team to ensure an adequate stay.
- Process requisitions for the requested supplies, in order to supply the Management department for meetings and events.
Assist with creating communications, presentations, reports and other correspondence, in accordance with the requirements.
- Perform minor accounting/budgeting duties.
Required Skills
Work is generally performed during regular work hours, but may require extended and/or weekend hours for urgent issues or to meet established timeframes.
- Work under pressure in a fast-paced environment.
- Position requires continual mental concentration and specific attention to detail.
- Position requires sitting for approximately 4-6 hours per day and walking for 2 hours per day.
- Position requires light to moderate work with 25 pounds maximum weight to lift and carry.
Required Experience
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