Harbor Health Services is an innovative, growing, mission-based organization that lives, serves and collaborates with our community members to achieve our mission to help individuals reach their full potential through access to local, affordable services that promote health. Harbor provides medical, behavioral health, dental, and support services to more than 34,000 patients in Boston, the South Shore, and Cape Cod. Harbor Health also operates two Programs for All-Inclusive Care for the Elderly in Mattapan and Brockton, providing comprehensive healthcare, transportation and social services for more than 450 frail elders who continue to live with dignity and independence in the community and a Woman, Infants and Children (WIC) Nutrition Program. To help further the mission of Harbor, we are looking for an extremely talented Executive Assistant to join our Administrative team at the Harbor Community Health Center in Hyannis. Position is full time, Monday through Friday, 8:30 AM to 5:00 PM.

We offer an excellent, comprehensive benefits package including Health, Dental, Vision, Life, & Disability insurance, 403b Savings Plan, Generous Paid Time Off plus 11 additional Holidays and much more!

Role:

The Executive Assistant, under minimal supervision, handles all administrative duties for their assigned Executive/Leader as well as provides administrative support to other members of leadership as needed.

• Manages the Executive’s schedule and other calendars as required.
• Drafts memos, edits, and/or proofreads for Executives.
• Documents, publishes, and ensures distribution of and adherence to meeting notes and follow-up action assignments.
• Assists with regulatory audit preparations as needed.
• Assists with projects and reports as needed.
• Timely processes and sorts office mail.
• Provides administrative management support for primary care providers including but not limited to:
  • Assisting with payroll duties including provider payroll and timecard maintenance.
  • Maintains the rotating provider clinic schedule for weekend and vacation coverage.
  • Builds, modifies, disseminates provider-of-the-day and out-of-office inbox coverage schedules.
  • Collects and tracks provider PTO, approves provider PTO according to our policy process and following practice manager/medical director input as needed.
  • Builds, modifies, disseminates provider after-hours on-call schedule, including liaising with HHSI-contracted answering service to update schedule.
  • Adjusts clinic templates to execute on approve PTO (e.g., modifying templates in the Electronic Medical Record).
  • Manages provider recruitment by coordinating meetings, follow-up, and reference checks
  • Creates provider orientation and training schedule and serves as primary point of contact for onboarding
• Coordinates and schedules staff meetings and in-service clinical training with internal and external presenters.
• Supports local employee engagement initiatives (order lunch, tracks RSVPs, etc.)
• Greets and assists visitors both via the phone and in-person.

Requirements:

• Associates Degree or equivalent schooling
• 3 or more years in a professional business environment performing similar duties
• Experience in a community health or other health setting preferred
• Excellent keyboarding skills, accurately type at least 60 WPM
• Computer literate with Intermediate to Advanced skills in Microsoft Office
• Proficient use of the electronic medical record (EMR), preferred experience with OCHIN/EPIC
• 2 Years of related professional experience may be substituted for the Associate’s degree

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.