May Institute is an award-winning national nonprofit organization that serves children and adults with autism spectrum disorder and other developmental disabilities, brain injury and neurobehavioral disorders, and other special needs at more than 140 locations across the country.
Many of our corporate and support employees join us in order to take part in our mission, and lend their expertise to build a stronger May. Whether you are looking to work in a corporate function at our headquarters in Randolph MA, or directly support individuals in one of our schools or programs, May is a wonderful organization in which to build your career.

The Executive Assistant supports the entire Executive Team consisting of the CEO, COO, CFO, and CCO for May Institute with executive-level leadership and dedicated support. This position will also support the Board of Directors, a variety of event coordination, and assist with collaborating on administrative processes, and direct interaction with executive-level personnel, internal and external affiliate directors, and external collaborators.

Executive Support & Responsibilities

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments (as well as ensuring a work/life balance for the team), completing expense reports, composing, and preparing confidential and time-sensitive correspondence.
• Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the Executive Team, with Board members, donors, and internal staff, and others, on matters related to the Executive Team initiatives.
• Follows up on contacts made by the Executive Team and supports the cultivation of ongoing relationships.
• Maintain a high-level of confidentiality in all areas of discussion with the Executive Team.
• Supports the Executive Team in strategic communications, organization strategy, and all other projects as assigned including presentations preparation, reports, and correspondence/memo drafting and editing.
• Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all and attend as needed.
• Takes accurate meeting minutes and submits them in a timely manner.
• Assists the Executive Team to curate and maintain the desired staff culture.
• Assists with various financial requests as assigned by the Executive Team.
• General Office Manager duties including managing supplies for the corporate offices, supervises support staff and ensures the corporate offices are clean and organized.

Qualifications

• Bachelor’s degree preferred but can be substituted with 3-5 years of related experience, preferably in a non-profit organization
• Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat
• Expert-level written and verbal communication skills
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
• Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, supporters.
• Ability to take initiative and anticipate tasks and needs of the Executive Team and/or the Board
• Strong problem-solving and decision-making skills
• Ability to handle confidential information with discretion, be adaptable to various competing demands.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work generally are Monday through Friday, 8:00 a.m. to 4:30 p.m. Any required travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

May Institute is an Equal Opportunity employer of qualified individuals and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other basis protected by applicable federal, state or local law. May Institute also prohibits harassment of applicants or employees based on any of the protected categories.


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