Company and Position Information

Del Monte Foods, Inc. (DMFI) is a multi-national food company headquartered in Walnut Creek, CA, with a powerful portfolio of brands, including iconic Del Monte®, Contadina® and College Inn®. Our premium-quality meal ingredients, snacks and beverages can be found in six out of ten U.S. households.

At Del Monte Foods, we believe in supporting one another. In helping our people shape their own careers - in letting them grow outward, upward and across disciplines. We are tending to the greater good, providing accessible, nourishing, great-tasting food for all. We are Del Monte Foods – Growers of Good.

This position supports both our Chief Executive Officer and our General Counsel. The successful candidate will be personable, organized and collaborative, possess a high degree of proficiency with Microsoft Office tools and have prior experience as an executive assistant, preferably in an in-house legal department. This position requires a high level of confidentiality, initiative, and the ability to effectively prioritize and manage multiple projects.

The salary range for this role is: $55,952 - $92,248.

Responsibilities:

• Provide administrative support including:
• Meeting and conference call set up, catering, material preparation for meetings/conferences, create Word and PowerPoint presentations.
• Process expense reports, resolve issues with Accounts Payable as necessary.
• Manage, code and process invoices for payment to law firms and vendors.
• Manage mail delivery and pick-up; check mail daily and distribute to team; handle outgoing mail.
• Read and analyze emails, correspondence, agendas, and memos and determine significance; initiate appropriate and prompt response to these communications.
• Arrange travel for the CEO, General Counsel, and the legal team; reconcile corporate credit card accounts and prepare expense reports.
• Maintain electronic and paper filing systems.
• Maintain company's and committees' Corporate Records Books.
• Interact with Company senior management, members of the Board of Directors, and other business partners.
• Screen and prioritize phone calls.
• Manage Serengeti/Legal Tracker E-Billing System. Maintain systems, track project status and perform appropriate follow-up.
• Onboard law firms/vendors and interact with both on billing matters. Review invoices for compliance with billing guidelines.
• Schedule, attend and take minutes at various internal committee meetings.
• Organize Board of Directors/Committee meetings; manage on-line Board web portal for Board meeting materials; arrange and track payments of Directors' fees and expenses.
• Track and manage Law Department spending against budget using Excel, SAP and Legal Tracker. Coordinate budget tracking with Accounting Department.
• Assist lawyers and paralegal with drafting and editing communications and legal documents.
• Develop agendas and manage logistics for meetings; manage calendars.
• Complete special projects as identified and approved by the CEO, General Counsel, and the legal team.

Other duties as assigned.

Del Monte Foods Key Behaviors:

GET OUR HANDS DIRTY

• Dig in and understand the business.
• Stay focused on priorities and drive for results.
• Pursue goals with purpose and persevere through challenges.

CULTIVATE SOLUTIONS

• Improve processes, products and services.
• Take calculated risks to develop effective solutions.
• Use data and insights to drive business performance.

GROW SUCCESS TOGETHER

• Create an inclusive environment where everyone feels valued.
• Collaborate and promote teamwork to achieve individual and shared goals.
• Hold ourselves and others accountable for commitments.

Qualifications:

• BA/BS degree preferred.
• Minimum of 5 years prior Executive Assistant experience required.
• Prior Executive Assistant for C-level executive and/or with a corporate legal department is required.
• Basic knowledge of accounts payable and budgeting is required.
• Demonstrated proficiency in Word, Microsoft Excel and PowerPoint applications. Ability to learn new applications quickly.
• Experience with Thomson Reuters Serengeti/Legal Tracker.
• High attention to detail and accuracy and ability to think and act proactively and make sound, independent decisions to accomplish tasks at hand.
• Skilled in balancing competing demands while paying close attention to detail and anticipating issues.
• Proactively seeks opportunities to simplify and improve processes; willing to take the risk of sharing suggestions.
• Strong verbal and written communication as well as proofreading skills for grammar, formatting and understandability.
• Skilled in developing effective relationships and effectively communicating with personnel at all levels throughout the company, including senior executives.
• High level of professionalism in dealing with executives and outside counsel.
• Excellent administrative and organizational skills.
• Effective communication skills with all levels of employees.
• Solid analytical skills.
• Ability to make decisions and be self-directed.
• Ability to multi-task and work under pressure.
• High level of confidentiality, initiative and the ability to effectively prioritize and manage multiple projects at any given time.

WE OFFER:

• Competitive salary.
• Comprehensive benefits package including Medical, Dental, Vision, and 401(k).

ALL RESUMES NEED TO BE SUBMITTED THROUGH THE LINK BELOW TO BE CONSIDERED. (https://recruiting.adp.com/srccar/public/RTI.home?c=2157813&d=External&rb=%3F%3F%3F#/https://www.delmontefoods.com/careers/). Please be advised that your application is not complete until you fill out, sign, and submit an Application for Employment for a specific position for which Del Monte Foods, Inc. is actively recruiting. Your application must reflect that you possess the required qualifications for the position.

No sponsorship is available for this position.

No agencies or 3rd party vendors.