Executive Assistant to the Chief Financial Officer Job at American Farmland Trust
Description
American Farmland Trust is the only national organization that takes a holistic approach to agriculture, focusing on the land itself, the agricultural practices used on that land, and the farmers and ranchers who do the work. Since our founding in 1980, AFT has helped permanently protect over 6.5 million acres of agricultural lands, advanced environmentally-sound farming practices on millions of additional acres, and helped thousands of farm families make a go of it (primarily through programs that increase farm viability and/or enhance farmland access). Long a pioneering leader, AFT is now riding a new wave of growth, driven by agriculture’s most pressing needs and opportunities.
We believe diversity drives innovation. We are inclusive. We embrace differences. We recognize and respect the fundamental value and dignity of all our employees. We celebrate the unique traditions, heritages, and experiences our employees bring to the workplace. We are committed to creating and sustaining an inclusive culture that promotes and values diversity, and where everyone feels empowered to bring their authentic selves to work every day.
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, expression or identity, national origin, age, disability, or genetics. In addition to federal law requirements, American Farmland Trust complies with applicable state and local laws governing nondiscrimination in employment in every location in which we have facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Description
The Executive Assistant to the President and CEO, manages and coordinates the administrative functions of the CFO and supervises the Office Administrator. Works independently under broad direction solving complex technical and administrative problems.
As an integral part of the AFT administration team, the Executive Assistant is responsible for providing high-level administrative support to the CFO through conducting research, preparing reports, handling information requests, managing assignments and performing clerical functions such as document control and scheduling meetings. Liaising for the CFO when she can not attend meetings or calls.
What You’ll Be Working On
- Manages and maintains CFO’s calendar, coordinates meetings, events and conference calls.
- Assists in development and organization of office policies, procedures and standard operations and administration guides.
- Supervises one staff member.
- Helps to craft the flow of information of the Finance and Administration team as well as helping to find the best candidates for the team.
- Conducts as needed project management, research, and outreach.
- Hiring and onboarding support, including technical support.
- Plans team building events, outings, internal office events, venue selection, etc.
- Assists with vendor management & contract routing.
- Liaisons with IT managed services provider.
- Oversee corporate insurances, registrations and office leases.
- Researches and resolves issues; refers high impact issues to appropriate personnel; follows-up to ensure incoming issues have been properly addressed and resolved.
- Performs a variety of finance-related functions including but not limited to processing expenses for the CFO, subscriptions and professional memberships applications/renewals, state registrations, certificates of insurance & sales tax exemptions.
- Attends various meetings as requested to maintain awareness of all day-to-day finance and administration; prepares written and verbal summary reports for the CFO as necessary; tracks and follows up on action items.
- Performs general office duties for the CFO such as calendar & email management; preparing and processing forms, expense reports, and filing and retrieving corporate documents, records, and reports as needed.
- Problem-solving.
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.
Requirements
- Strong organizational, technical, and analytical skills with the ability to take ownership to create effective outcomes on multiple tasks, adjusting priorities to meet shifting demands, ambiguity and project timelines while working independently.
- Technology savvy; proficient with Microsoft Office suite including Teams & SharePoint. An ability to learn Dynamics is a must.
- Experience creating and managing administrative systems and processes.
- Strong problem-solving skills and the ability to apply learned skills to business processes to recognize and correct potential issues/discrepancies, etc.
- Strong verbal and written communications skills with the ability to build long-term constructive and cooperative working relationships with internal and external stakeholders. Ability to lead conversations and meetings.
- Sufficient understanding of common finance lingo as well as general administrative operations to be able to work with the CFO who oversees Finance, Accounting, HR, IT and Data Systems.
- Documentation and recordkeeping skills with the ability to compile, review and data enter a variety of information manually and electronically and in compliance with corporate policy.
- Strong interpersonal skills that reflect a customer-service oriented approach to daily tasks.
- Willing to cover Administrative Coordinators’ duties while they are on Leave temporarily.
Education & Experience
- 3 years relevant experience working for a senior level executive.
- Supervisory experience: this position oversees the Administrative Coordinator.
Travel
Travel may be required for this position. It is anticipated that travel will be required less than 10% of the time.
Why you should apply
- Be a part of a purpose-driven, committed, knowledgeable, high-performing, experienced and fun team
- A diverse and inclusive work environment
- A cause and mission you can be proud of
- Competitive compensation & benefits
- Remote work opportunities
- Flexible scheduling
Ready to apply? If this job sounds like a fit for you, then apply.
Please answer the screener questions and be sure to include a cover letter and resume to be considered.
Salary Description
$70,000 -$77,000
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