ABOUT ALEUT FEDERAL

At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise whose purpose is to support our “Shareholders,” the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are at the core the core of everything we do. We support our Shareholders by providing excellent service and quality results to our Clients, the various branches of the federal government. We engage in our local markets, so community service is embedded into our process.

Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth, and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level.

The Aleut Federal motto is “We are One” because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of.

POSITION SUMMARY

This is a position local to the Oak Ridge area but will have support responsibilities in remote locations, particularly Northern Virginia and Colorado Springs. The Executive Coordinator will be responsible for , supporting Aleut Federal Executive Leadership and Group Vice Presidents, as well as functioning in a facility management capacity. We are looking for a detail oriented, vibrant communicator to join us in this vital role..

ESSENTIAL JOB FUNCTIONS

• Provides administrative support to high level individuals, across multiple departments and groups in our organization.
• Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
• Prepares and distributes reports or other communications on a regular schedule.
• Maintains files, databases, and archives of relevant records.
• Greets visitors and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Manages expense reporting, purchase card reconciliation, invoicing, office supply inventory, or other routine processes.

Serves as primary Point of Contact for various facility related vendors (Shred service, property management, copier vendor, etc…)

• Other duties as assigned.

EDUCATION/TRAINING

• High school diploma or GED

EXPERIENCE

• 3 years of relevant Administrative Support, experience in supporting a team of Executive Leadership preferred
• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook), database applications, and documentation control systems. Deltek CostPoint experience is a plus.
• Ability to prioritize, multitask, and meet deadlines
• Knowledge in using basic office equipment to include fax, copier, scanner, and shredder
• Excellent interpersonal and communication skills
• Excellent organization skills
• Ability to work both collaboratively and autonomously
• Strong initiative
• Ability to work under pressure and meet tight deadlines

SKILLS/ABILITIES

• Critical Thinking – Evaluate and interpret data, facts, and information to create unique and creative solutions and proposals.
• Interpersonal Skills – Able to communicate effectively with different people in varying fields and positions.
• Teamwork – Work collaboratively not only with members of the Aleut Team but with outside clients, customers, and contractors.
• Organizational Proficiency – Plan, prioritize, and achieve goals to maximize the impact of the role of senior contract specialist.
• Flexibility/Adaptability – Able to cope and adjust with the inevitable disruptions to the best laid plans of mice and men.
• Drive – Motivated to succeed and be a part of the success of the Aleut Federal mission of giving back to our Shareholders, providing our clients with consistent excellence in execution, and bettering communities by being an active participant in our local markets.

SPECIAL REQUIREMENTS

• Ability to pass a pre-employment background screening.