Summary:

The Human Resource Assistant aids with and facilitates the human resource processes at all business locations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Essential Responsibilities, include but are not limited to:

• Respond to internal and external HR related inquiries or requests and provide assistance.
• Redirect HR related calls or distribute correspondence to the appropriate person of the team.
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met.
• Liaise with other departments or functions (payroll, benefits etc.).
• Support the recruitment, hiring, and onboarding process.
• Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
• Assist with the coordination of training sessions and seminars.
• Participate in orientation and support the Training Manager with record keeping as needed.
• Produce and submit reports on general HR activity, including union reporting.
• Assist in ad-hoc HR projects, like collection of employee feedback.

• Performs customer service functions by answering employee requests and questions.
• Process unemployment claims as directed.
• Assists with processing of terminations.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Prepares new-employee electronic files and maintain existing employee records.
• Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION, SKILLS, and/or EXPERIENCE

• Bachelor's degree in human resources or related field and/or equivalent experience.
• Proven experience as an HR Assistant or relevant administrative position
• Proficiency in using MS Office (MS Excel and MS Power Point, in particular)
• Experience with databases. HRIS systems preferred
• Ability to work with ATS software
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills