Job Description Summary

The HR Specialist provides a wide range of human resources support for Leitchfield facility, including accurately maintaining HR Information Systems, tracking and monitoring employee leaves, supporting site’s recruiting and onboarding, facilitating plant employee training programs, as well as playing a lead role in site event coordination.

Essential Duties and Responsibilities

Recruiting and Staffing

• Administers hourly recruitment and on-boarding processes, including:
  • Job postings, screening, selection process, interview scheduling, job awards and offers and overseeing background check and drug screen processes.
• Support external recruitment efforts, including:
  • Assisting with job fairs, community activities and other public and departmental recruitment-related events
  • Monitoring employer feedback on recruiting resources
  
  

Training and Onboarding

• Coordinates all new hourly and salary employee on-boarding orientation sessions, including collaboration with key stakeholders (Safety, Quality, Production).
• Administers Job Qualification Program, including tracking employee hires and transfers, distributing training checklists, monitoring to ensure timely completion as well as ensuring accurate training records within appropriate systems

Office Coordination, Communication and Events

• Provides support for various safety projects, safety teams and initiatives, including flu clinics, wellness fairs, hearing tests, first aid/CPR, fire extinguisher training and other safety related training and events
• Maintains employee badging system to ensure appropriate access and identification for all Leitchfield site employees
• Greets visitors, provides safety video and overview to visitors
• Plays a lead role in coordinating various Leitchfield events and recognition programs, including company picnic, team building events and retirements while maintaining and adhering to assigned budgets
• Maintains flow of information and communications in and out of the HR department, including being responsible for regular review and update of bulletin boards and monitors
• Provides support to employees related to general HR questions, particularly related to assistance with SmartBen and/or ADP related inquiries
• Answer phones, manage inquiries or requests from the public

HR Back-up and Support

Provides back-up support for HR Specialist in the following areas:

• Accurately maintains the various Human Resource Information Systems (HRIS) to ensure employee data is updated timely and accurately.
• Supports time away from work programs (i.e. Attendance, FML, ADA, STD and LTD), including call-in and occurrence tracking, consistent administration of Attendance Policy (i.e. creating/distributing disciplinary letters), managing Leaves correspondence with employees and communications with manager, as well as monitoring Leaves through Third-Party Administrator.
• Serves as main point of contact for benefit related questions, changes, and enrollment. Also assists in annual open enrollment period, including leading information sessions with employees, distributing materials, communicating benefits changes.
• Supports various pay/benefit related programs, including but not limited to the following: uniforms, and Bel points
• Serves as support for corporate payroll and site supervisors, including assistance with employee time and attendance (i.e. verifying timecards, reviewing payroll registers and/or verifying attendance reporting accuracy), vacation, and payroll related questions
• Provides document management, including maintaining KII system and employee personnel and medical files

Safety, Environmental and Quality

• Follows all safety rules and procedures by working safely and ensuring safety of others.
• Follows all environmental protocols as applicable to the job.
• Follows all Good Manufacturing Practices as stated within the policy.
• Follow all food safety procedures.
• Maintains a sanitary and safe work area; performs housekeeping duties as necessary and/or required.
• Detects potentially hazardous conditions and problems and takes appropriate action to report and/or correct.

Knowledge and Experience Requirements:

• High school diploma and 5+ years of administrative experience is required. HR administrative experience is preferred.
• 2-year or 4-year degree is preferred in human resources, communications, business, or other related degree.
• 1 to 3 years of Human Resources experience in a specialist, generalist and/or HR compliance role is preferred.
• Must be detail-orientated and able to multi-task.
• Must possess excellent communication skills.
• Intermediate computer skills (Microsoft Office) required.