Human Resources Administrator Job at YMCA of Greater Boston
Title: Human Resources Administrator
Position Summary:
The YMCA of Greater Boston is seeking a dynamic, detail oriented and mission driven Human Resources Administrator to join our team. The HR Administrator plays a vital role as the first person of contact for HR-related queries from employees and external partners.
The HR Administrator will provide process and transactional support for HR systems & processes; assist with a large volume of data entry and review related to team member business processes, including hires, terminations, salary adjustments, background checks and other confidential items. This position will also monitor various HR inboxes and respond or escalate to the appropriate team, including COE, HR Strategic Partners, or Leadership.
Key Responsibilities:
Education, Skills, and Experience Requirements:
Physical Demands:
Why Work at the Y?
The YMCA of Greater Boston is an incredible place to have a fulfilling career or enjoy part-time employment — all while we are supporting and strengthening our communities, because our community is our cause. When you join us in your career here, you can look forward to:
Comprehensive Benefits Including:
Reports To: Director of Human Resources
Position Type: Non-Exempt
Location: YMCA of Greater Boston Administrative Office: Hybrid Model
Position Summary:
The YMCA of Greater Boston is seeking a dynamic, detail oriented and mission driven Human Resources Administrator to join our team. The HR Administrator plays a vital role as the first person of contact for HR-related queries from employees and external partners.
The HR Administrator will provide process and transactional support for HR systems & processes; assist with a large volume of data entry and review related to team member business processes, including hires, terminations, salary adjustments, background checks and other confidential items. This position will also monitor various HR inboxes and respond or escalate to the appropriate team, including COE, HR Strategic Partners, or Leadership.
The successful candidate must have excellent attention to detail, outstanding communication skills, ability to multi-task in a fast-paced environment and handle sensitive information with tact and confidentiality.
Key Responsibilities:
Serve as the point of contact for HR administrative support.- In partnership with the Manager HRIS, processes personnel related transactions and maintains accurate and up to date information in our HRIS system as appropriate.
- Ensure all submitted employee change requests are processed accurately and timely.
- Prepares HR files for EEC and DPH audits.
- Assemble and review new hire paperwork for completeness, including I-9 verification and CORI/SORI forms. Follows up with new hires regarding incomplete or missing paperwork.
- Submit completed paperwork to recruitment team for final approval to ensure employee is cleared to work.
- Create and maintain accurate documents and employee records.
- Prepare for and process all seasonal transfers.
- Work with department managers to ensure all new hires are fully on-boarded into our HRIS Systems.
- Work collaboratively with staff, managers and the HR Department to problem solve, relay, and explain to employees’ changes/updates in the HRIS System (ADP), educate/train time approvers, troubleshoot payroll and benefit issues under the direction of Human Resources Business Partners and HRIS Manager.
- Serve as a resource to staff around HR-related procedures, processes, and programs.
- Assist as necessary with new employee orientations.
- Show resolve in seeking solutions to problems both within and beyond areas of direct responsibility.
- Other duties as assigned.
Education, Skills, and Experience Requirements:
Bachelor’s Degree in HR, Business or an equivalent combination of education, training, and experience.- Minimum of 2 years of HR administrative experience, preferably in a fast-paced, professional human resources environment.
- Demonstrated experience with HR software, like HRIS or HRMS. Experience with ADP Workforce Now, in particular, a strong plus.
- Strong attention to detail.
- Excellent follow up and follow through skills.
- Strong communication skills, both written and oral.
- Strong customer service-oriented work ethic, with focus on problem-solving and empowering and educating employees.
- Ability to work collaboratively and effectively with a creative and diverse group of people and as part of a team.
- Strong independent decision-making skills.
- Discretion with confidential information.
- Excellent organizational, customer service, and verbal and written communications skills.
- Knowledge of personnel practices, rules, and regulations highly desired.
- Advanced proficiency of Microsoft Office suite of products, including Word, Excel, Outlook, and Teams.
Physical Demands:
Regular and reliable attendance is an essential function of the position.- Work is normally performed in a typical interior/office work environment.
- No or very limited physical effort required. No or very limited exposure to physical risk.
Why Work at the Y?
The YMCA of Greater Boston is an incredible place to have a fulfilling career or enjoy part-time employment — all while we are supporting and strengthening our communities, because our community is our cause. When you join us in your career here, you can look forward to:
- Developing your leadership skills in a caring, challenging & diverse working environment.
- Exploring a wide range of opportunities as you learn new skills and functions.
- Shaping the future of young children while making a difference each day for our communities and each other.
- Engaging in YMCA career training programs and working alongside those who have the same passion.
- A healthy work/life balance.
Comprehensive Benefits Including:
Quarterly Professional Development.- FREE YMCA Membership for you.
- Discount on Specialty Programs like Personal Training and Swimming Lessons.
- Discounted or FREE family membership.
- Robust Retirement Plan up to 8%.
- Health, Dental, and Vision Benefit Package.
- Vacation and Sick Time (for both Full and PT staff!).
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