Human Resources Associate Job at Rutgers University
Position Details
Position Information
Recruitment/Posting Title
Human Resources Associate
Job Category
Staff & Executive - Human Resources
Department
Inst-Hth,Hth Care Pol&Agng Res
Overview
Rutgers, The State University of New Jersey, is distinguished in its many efforts to advance health and wellness, and its broad reach, diversity, and expertise provides opportunities to address a wide array of health challenges. The Institute for Health, Health Care Policy and Aging Research (IFH) facilitates collaboration among the social and behavioral sciences, clinical disciplines, basic sciences and related fields to promote research on critical population health issues. Tobias Gerhard serves as the director of IFHand brings together scholars across and beyond Rutgers into a vibrant interdisciplinary network that advances high quality research in core areas:
- Behavioral Health
- Health Economics
- Social and Cultural Determinants of Health
- Pharmacoepidemiology
- Violence Prevention
- Health Disparities
- Aging Research
- State Health Policy
- Health Services Research
The Institute communicates with many diverse audiences, including Rutgers faculty and students, government agencies (U.S. and abroad), nongovernmental organizations in various regions of the world, industries, foundations, and individual donors.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Human Resources Associate in the Institute for Health, Health Care Policy & Aging Research. Under supervision of the CFO & Director of Business, this position will be responsible for leading, managing and coordinating the effort recording process, administrative and operations relating to HR system management through onboarding, payroll and effort certification.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Manages the HR system for entering job postings, researching positions, working with HR through the process resulting in offer letters and working with Global on Visas.
- Prepares, reviews and works with new hires using the onboarding tools (faculty & staff).
- Acts as point person to address all HR related questions.
- Responsible for recording effort for the IFH Centers and provides updates as needed.
- Works with the grants team to ensure effort allocation matches with grants.
- Shares all pertinent HR information with all Faculty/Staff.
- Sends out reminders and tracks ECI for IFH and works with other schools to record effort on IFH projects.
- Responsible for development of ECI tool and tracking system.
- Streamlines existing process and recommends process improvements.
- Records hourly payroll into the system ensuring all sheets received prior to the payroll deadline.
- Enters timesheets monthly for all staff within IFH utilizing the Absence Reporting System.
- Participates in meetings with the Business Department & all pertinent meetings with University Human Resources, trainings, and committees.
- Serves as the back-up for procurement & expense reports.
- Other duties as identified within the Business Department to support the Institute & it’s Centers.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu.
FLSA
Exempt
Grade
05
Position Salary
37.5
Annual Minimum Salary
61813.000
Annual Mid Range Salary
78240.500
Annual Maximum Salary
94668.000
Standard Hours
37.50
Union Description
Admin Assembly (MPSC)
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree in Human Resources or a related field.
- Three (3) years of relevant experience in related fiscal activities.
- Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
- Demonstrated strong process improvement skills and strong analytical skills.
- Comfortable working with multiple systems and on multiple projects.
- Ability to multitask, adapt well to changing priorities, process large data, question validity of data, and work independently, while providing problem resolutions without supervision.
- Organized and detailed oriented with the ability to thrive in a team environment and collaboration to meet deliverables/deadlines.
Equipment Utilized
- Computer, internet, external & internal applications.
Physical Demands and Work Environment
- Standing, sitting, walking, talking, or hearing.
- No special vision requirements.
Special Conditions
Posting Details
Posting Number
23ST1163
Posting Open Date
04/26/2023
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
College Ave (RU-New Brunswick)
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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