Human Resources Generalist

Salaried, Exempt

Salary Range: DOE ($70-75k annually) with benefit package that includes

• Health insurance (fully paid for employee if 30 hours or more/week)
• Paid leave (vacation, sick and holiday)
• Retirement matching of up to 3% of annual salary.
• Annual education stipend
• Life insurance
• Employee Assistance Program
• Telemedicine with mental health counseling includes (no employee premium)

Brief Description:

• The HR Generalist is experienced in the field of HR and is comfortable being the sole human resources practitioner for a staff of 35-55 employees.
• Manages several functions in the human resources department such as employment, compensation, benefits, training, and employee relations.
• The HR Generalist has a deep understanding and commitment to diversity, equity, and inclusion.
• The HR Generalist is the first point of contact with potential and current employees and is responsible for ensuring interactions are helpful, positive and authentic.
• The HR Generalist is comfortable working odd hours when needed, and in shelter as well as a traditional office setting.
• The HR Manager is a leader in accountability and has the ability to "manage up" when needed.

Relationships

• Reports to the Executive Director
• Direct reports - None.
• Co-chairs the Equity Committee (with appointed Board member) that includes staff, managers, executive directors, and board members.
• Interacts with potential employees, shelter staff, and office colleagues in a professional and friendly manner.
• Works well with a wide diversity of people (educational, racial, physical, technological, etc.), honestly, ethically, with integrity and a sense of compassion.
• Maintains relationships with benefit brokers, HR compliance support resources, and any/all local government and employment agencies.

Skills & Qualifications

• Five years or more experience in HR, Non-profit Administration or a related field.
  • Life experience, prior employment, education, and life-long learning will be considered in lieu of formal education.
• Bachelor's Degree in Human Resources Management or related experience is an asset.
• SHRM certification, highly preferred.
• Strong knowledge of hiring and employee life cycle processes.
• Strong understanding of HR best practices and current regulations.
• Experience (lived or professional) in areas of homelessness.
• Understanding of trauma-informed care is preferred.
• Experience with Paylocity and Applicant Pro highly preferred.

Principal Responsibilities

General Duties:

• Implement complex HR and operational systems and processes.
• Responsible for daily organizing and filing of all The Sophia Way administrative records, including overseeing payroll records, human resources files, and more.
• Responsible for scheduling staff meetings, updating event information, sending reminders and agendas.
• Authors and updates employee manuals that reflect The Sophia Way's mission, vision, and values as well as is up to date with all changes in compliance and law.
• Advises Executive Director and leadership on employment laws, policies and best practices.
• Participates in the development and implementation of new policies and practices.
• Assists employees with day-to-day administrative tasks as needed. (e.g., issuing parking passes, expense reports, etc.)
• Prepare and maintain benefits administration and compliance.
• Leads annual benefits renewal.
• Assist employees with insurance plan and IRA questions, as needed.
• Injury reporting and administration.
• Leave administration and support; providing leave guidance to employees and management of leave documents, timelines, payroll, etc.
• Proactively educates employees on benefits and other programs available to them.
• Manages employee engagement programs and incentives.
• Manage all external employment inquiries.

Recruitment and employee life cycle:

• Coordinates with Executive team and managers to manage all open employment opportunities from job descriptions to onboarding.
• Works with the Executive Director to ensure that TSW is maintaining its commitment to wage equity with expertise and research.
• Manages and ensures that every employee has knowledge of and access to technology used by TSW, primarily Paylocity (payroll and HR management system), Slack, email, and any equipment supplied.
• Confirm acceptance and run pre-employment screenings.
• Work with IT and/or Facilities Coordinator to secure equipment and account access.
• Hold one-on-one meetings to review paperwork and benefits information with new employees immediately upon hire.
• Send COBRA General Notice to employees newly enrolled in benefits program.
• Work with Benefits and IRA third party administrators as necessary for onboarding and offboarding employees.
• Work with IT and Supervisors to cancel email accounts/computer access/collect company materials upon employee departure.
  

About The Sophia Way: The Sophia Way is a place of hope and change for women experiencing homelessness for women in King County. We provide shelter, social services, and permanent housing with support. We embrace cultural diversity, supporting individuality and personal growth. We believe in empowering women to achieve their personal objectives.

The Sophia Way team members receive the tools and training to succeed, and more importantly, the empowerment to make a difference.

The Sophia Way values a racially diverse workplace and strongly encourages Black and Indigenous people, people of color, and folks in the LGBTQIA community to apply. TSW is an equal employment opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristics protected by law. Learn more at www.sophiaway.org

Covid-19: Proof of vaccination needed upon employment. If unvaccinated, weekly tests will need to be turned in to HR department.