Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following: URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Communication Studies, Criminal Justice, Government, Human Resources, Marketing, Management, Recreation, Parks & Tourism, Public Policy & Administration, Social Science, Women's & Gender Studies

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Must be able to use a variety of office equipment, including but not limited to a personal computer, copy and fax machines, data projector, as well as a variety of computer applications and programs, to complete assignments.
  

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
  

Duties and Responsibilities

• Assists with completing projects/assignments focused on recruiting and hiring for critical vacancies within the department (e.g., expedited hiring projects, pilot projects, etc.).
• Assists with hiring workshops and/or presentations tied to non-custody classifications.
• Assists with developing a community-based pool of potential applications.
• Attends career and job fairs, and any community events related to recruitment.
• Assists with tracking, researching, monitoring, and inputting job postings.
• Assists with development and implementation of policy and procedure, related training and materials, and tracking and reporting mechanisms.
• Assists with revision of desk manuals/procedures and job aides.
• Assists with all recruitment activities including mailers, workshops, and attending conferences.

• Creates data tracking mechanisms for the Examination unit; assists with compiling, analyzing, and reporting data and statistics for management review; formats and presents program data and information; and assists with special projects and research related to the selection process.

• Processing Employment Contacts; organizing and processing electronic and hardcopy employment applications; redacting all confidential information from application packages; scanning and uploading applications the California Department of Human Resources’ (CalHR) Examination and Certification Online System (ECOS).

• Works closely with the lead analyst assisting with special projects, and research related to recruitment strategies.

• Attends meetings, composes correspondence, and assists with developing forms.

• Creates and edits flowcharts, tables, diagrams, forms, checklists, spread sheets, correspondence, letters, memoranda, and other documents. Addresses inquiries and responds to requests for information.
• Some local travel may be required.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment. Remote work is available upon approval.

Due to COVID-19, the student will be required to work according to the current UEI remote workplace policy and sign a UEI telework agreement.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

In addition to your resume, please upload the following documents:

• Unofficial transcripts.

Apply by: March 13, 2023