Salary: See Position Description
Closing Date:
Job Type: Full-time
Location: Indian Valley Campus (Novato) - In Person, CA

Description
Priority Screening Date: March 6, 2023
Open Until Filled

All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. This position performs its duties on the Indian Valley (Novato) campus, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Applicants should be prepared that, if selected to interview for a position at the College, interviews may be held in person or remotely, depending on the District's needs.

Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an Inclusive community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.

COM serves a county population of approximately 250,000 residents. Based on 2021-2022 academic year credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (31% of enrollment), Asian (8%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

POSITION OVERVIEW
Under the general direction of the Executive Director of Human Resources or designee, perform a variety of technical duties in support of various classified human resources functions; prepare, maintain, process and verify various personnel data, forms, records and reports; serve as an informational resource to employees, applicants and the public regarding assigned personnel functions.

This position performs at the journey-level. It differs from the Human Resources Technician I level in the level of responsibility, and complexity of assigned tasks. The primary focus of this level is to support the internal (HRIS) Human Resources Information System, including the development, testing and implementation of new and existing programs; create and implement databases to replace current manual systems; conduct trainings on new processes and procedures and ongoing trainings for all new employees; manage the onboarding processes for all hires; identify and convert forms to an electronic format; streamline departmental processes; assist with maintenance of Transition Center database; prepare departmental communications and updates the Human Resources website.

Essential Functions

• Perform a variety of technical duties in support of various classified human resources functions; compile, verify and process a variety of related personnel forms, data and information; respond and resolve issues and concerns related to employee processing, TB and fingerprint clearance, attendance records, Workers' Compensation, EDD, and other matters in a timely manner.
• Establish and maintain a variety of personnel files and records according to established policies and procedures; process and update records and files with new hires, employee information, personnel/payroll changes, assignments, attendance, absences, salaries, eligibility, leaves, evaluations, and other information as assigned.
• Prepare, print, distribute, collect, sort, file, screen and process various forms related to pre-employment matters, recruitment, payroll/personnel and other personnel functions; verify various employment and personnel information; review accuracy, completeness and make corrections as needed.
• Serve as an informational resource to employees, applicants and the public regarding personnel functions; respond to inquiries and provide information concerning related standards, timelines, requirements, practices, processes, policies and procedures; receive and respond to written and verbal inquiries from outside organizations.
• Prepare and distribute a variety of correspondence such as letters, forms, notifications, memos, and interview questions for hiring of work study students; assist employees and applicants in completing required forms, applications and paperwork as needed.
• Provide support to the Executive Director with the departmental budget, including processing of purchase orders and invoices.
• Input and update personnel/payroll data, and a variety of other information in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports and documents; verify accuracy of data input and output.
• Communicate with administrators, personnel and outside organizations to exchange information and resolve issues or concerns; refer applicants and personnel to other resources, departments and organizations as appropriate.
• Operate a variety of standard office equipment and assigned software, and other media equipment as required. Monitor inventory levels of office supplies.
• Receive, sort and distribute mail as required; collect, prepare and disseminate outgoing mail for distribution.
• Attend, calendar, organize and participate in various meetings, workshops and seminars as assigned.

Requirements & Desirables
REQUIREMENTS
1.) Graduation from high school or equivalent; AND
2.) Any combination of education and experience equivalent to five (5) years' general administrative and/or human resources experience; AND
3.) Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff

DESIRABLE QUALIFICATIONS

• Any HR Certification (e.g. PHR/SPHR, SHRM- CP/SHRM-SCP, etc.)
• Bachelor's degree AND five (5) years' experience working in human resources or a related area

KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE OF:

• general human resources office functions, practices and procedures
  
• correct English usage, grammar, spelling, punctuation and vocabulary
  
• business letter and report writing, editing and proofreading
  
• procedures for data entry, maintenance and control
  
• scheduling, prioritizing responsibilities, coordinating and managing workflow
  
• appropriate telephone and reception etiquette
  
• record-keeping and filing techniques
  
• Microsoft Office applications at an intermediate level, including Word, Excel, and Outlook
  
  SKILLS:
  
• in performing multiple technical tasks
  
• in interpersonal communications, demonstrating tact, patience and professionalism
  
• to prepare and maintain confidential records
  
• to utilize pertinent software applications
  
  ABILITY TO:
  
• maintain consistent attention to detail
  
• work independently with limited supervision
  
• perform a variety of technical duties in support of various classified human resources functions
  
• distribute, screen and process various personnel related forms, applications and documents
  
• analyze issues, create plans of action or refer to supervisory level to reach solutions
  
• maintain confidentiality of sensitive and priviledged information
  
• monitor and coordinate responses to various personnel requests
  
• prepare and maintain a variety of personnel records, reports and files
  
• compose correspondence and written materials independently or from oral instructions
  
• understand and follow verbal and written instructions to completion
  
• communicate effectively both verbally and in writing
  
• successfully manage a workload under pressure, meeting schedules and deadlines with frequent interruptions
  
• establish and maintain cooperative and effective working relationships with others
  
• operate a variety of office equipment, including computer hardware and assigned software
  
  CONDITIONS OF EMPLOYMENT
  Prior to employment, the selected candidate will be required to complete the following:
  • In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  • Criminal Justice/Fingerprint Clearance.
  • California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
  • Certificated candidates who have not previously been employed in an academic position in California will be required to provide a medical certificate from a licensed physician showing that the candidate is free from any communicable disease unfitting the candidate to instruct or associate with students. The medical exam shall have been conducted not more than six months before submission of the certificate and shall be at the expense of the candidate. (Ed. Code Section 87408.6)
  • DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
  • Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  
  REQUIRED APPLICATION DOCUMENTS
  The following documents must be attached to your application in order to render it complete.
  • Cover Letter describing your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this job posting.
  • Resume
  • STATEMENT: Please provide a response to the following prompt (one page maximum): College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. How would you contribute to College of Marin's effort of enhancing diversity in a meaningful way?
  
  Supplemental & Salary Information
  WORKING CONDITIONS
  ENVIRONMENT:
  
• office environment
  
• constant interruptions
  
  PHYSICAL DEMANDS:
  
• dexterity of hands and fingers to operate a computer keyboard
  
• hearing and speaking to exchange information in person and on the telephone
  
• sitting and/or standing for extended periods of time
  
• seeing to read a variety of materials
  
• bending at the waist, kneeling or crouching to file materials
  
• reaching overhead, above the shoulders and horizontally
  
• lifting of (up to 25 lbs.), carrying, pushing and/or pulling; some climbing and balancing; and stooping
  
• generally the job requires 75% sitting, 15% walking and 10% standing.
  
  WORK SCHEDULE
  Campus: Indian Valley Campus (Novato)
  Full-time Equivalent: 1.0 - Full-time
  Months per Year: 12
  Work Days/Hours:
  Monday - Friday
  7.5 Hours per Day
  37.5 Hours per Week
  
  NOTE: The College is closed on Fridays during the summer period, when the work schedule may change according to departmental needs.
  
  SALARY INFORMATION
  FLSA Status: Non-exempt
  Salary Range: CSEA 124
  Starting Salary Range: $36.58 - 40.33 per hour (step 1 to 3). Normal entering step is Step 1.
  
  Please refer to our Human Resources web site for full salary schedules.
  
  CLASSIFICATION CATEGORY
  Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.
  
  SELECTION PROCESS
  Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Candidates forwarded by the committee following the first interview may be invited for a second interview. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.
  
  THE BENEFITS OF EMPLOYMENT WITH COLLEGE OF MARIN,
  
  CSEA, Full-time Employees:
  Health Insurance - The District contributes up to $2,050 per month toward employees' healthcare premium. Up to 6 options for healthcare insurance by Kaiser or Blue Shield
  Dental and Vision Insurance - Delta Dental and VSP vision plans for employee and dependents, with no cost to employees
  Vacation Leave - 90 hours of accrual annually, with additional accrual after 3, 10, and 14 years of service
  Paid Holidays - 17 paid holidays annually, which includes a paid winter holiday break at the end of December.
  
  Sick Leave - 7.5 hours per month, 90 hours per year
  
  Retirement through CalPERS - the District contributes 25.37% (of employee's salary) towards CalPERS pension. Vested after 5 years.
  
  Life Insurance - $50,000, with the option to purchase additional voluntary life insurance for the Lesser of 5x base annual salary or $500,000
  
  Additional Retirement Savings Plans - Employees are also eligible to participate in a voluntary, tax-advantaged 403(b) or 457(b) retirement savings plan.
  Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), Optional indemnity plans, pet insurance, Employee Assistance Program (EAP)
  
  Additional Benefits (at no cost to employee):
  
  • 24/7 Helpline through the Employee Assistance Program (All members)
  • 24/7 Physician Access through MD Live (Blue Shield members).
  • Expert Medical Opinions through Teladoc (All members).
  • Generic Medications through Costco (Blue Shield members).
  • Enhanced Cancer Benefit through Contigo Health (Blue Shield members).
  • Hip, Knee, and Spine Surgical Benefit through Carrum Health (Blue Shield members).
  • Personal Health Coaching through Vida Health (Blue Shield members).
  • Physical Therapy for Back and Joint Pain (Blue Shield members).
  • Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (Blue Shield members).
  • ClassPass Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes. (Kaiser members)
  
  To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/3907138/human-resources-technician-ii-hr-generalist?pagetype=promotionalJobs
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