Job Function:

To assist Landscape Maintenance operations with office functions, record maintenance activities, and administrative duties.

Use of Company Vehicle:

• Not required to drive a company vehicle

Duties:

• Performing bookkeeping tasks such as invoicing, inventory monitoring and reconciliation, creating customer contracts, monitoring accounts receivable, and budget tracking
• Maintaining general office files, including job files, vendor files, sales leads, customer contracts, job proposals, and other files related to the Landscape department
• Serve as a liaison between the Landscape department and customers
• Purchasing of office supplies, office equipment, and office furniture
• Overseeing the maintenance of office facilities and office equipment
• Collect, process, and distribute incoming vendor invoices and work with Accounts Payable to ensure they are paid
• Work with Transportation department to ensure landscape vehicles have proper insurance and DOT paperwork on file
• Prepare ad-hoc reports for Director and leadership as requested
• Assist team in ordering of supplies and materials to be used on landscape job sites
• Aggregate timesheets from team members and contractors for tracking and billing purposes
• Create accurate customer invoices on a monthly basis and discuss charges with customers
• Respond to telephone, email, and walk-in inquiries from existing and prospective customers, team members, vendors, and other constituents
• Assist with monitoring of time and attendance requests and records
• Willing and timely execution of other duties as delegated by leadership

Minimum Requirements:

• High school diploma or a bachelor’s degree in business, administration, or a related field
• Proven experience as an office administrator, office assistant or relevant role
• Basic knowledge of Spanish communication preferred but not required
• Familiarity with basic accounting principles
• Comfortable handling confidential information
• Proficient in Microsoft Office software applications such as Word, Excel, PowerPoint, and Outlook
• Excellent communication skills, both written and verbal
• Must have ability to courteously present information to team members or customers
• Consistently aspires to fulfill Sea Island’s core company values (Respect, Integrity, Passion, Teamwork, Accountability, Caring, Loyalty & Trust)
• Must possess a positive attitude and have the ability to work with a variety of people
• Must be detail oriented and able to manage competing priorities and multiple deadlines in a fast-paced environment
• Uphold and ensure compliance with all company and departmental policies and procedures
• Ability to easily adapt to organizational and environmental changes
• Maintains cleanliness and organization in all work areas
• Report to work at the scheduled time, neatly groomed and in compliance with Company dress code policy

Physical Requirements:

• Ability to kneel, crouch, squat, climb, stand, sit, balance, reach, bend, push, pull and walk for prolonged periods
• If applicable, must have the ability to work for extended time periods in an outdoor environment, including sun, heat, cold, wind, rain, and higher than normal noise levels
• Ability to perform repetitive tasks with accuracy
• Ability to lift, carry, pull, and push up to 25 lbs intermittently throughout a shift or use repeatedly throughout a shift
• Ability to read, write and communicate effectively in English, both written and verbal
• May be exposed to mechanical, electrical, chemical and fume hazards

• Maintain compliance with Company Resort Professional Image Policy

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)