Legal-Litigation Assistant Position

Job Summary

The University of Michigan’s Office of the Vice President and General Counsel (OGC) provides legal counsel throughout the University of Michigan, including all three campuses. The OGC is seeking a legal assistant to support the work of OGC attorneys, paralegals, and other support staff servicing the academic medical center component of the University of Michigan (“Michigan Medicine”) in its North Ingalls
Building location in Ann Arbor. The Legal Assistant position will primarily provide administrative and clerical support to the OGC’s risk management and health law litigation team in a wide range of matters.
This support will include assisting with litigation management functions and the management of subpoenas, deposition requests and government inquires. Staff in the OGC are currently working a hybrid schedule of three days in the office and two days remote.

Job Responsibilities

• Provide confidential administrative support to multiple attorneys and paralegals and manage multiple calendars
• Share receptionist duties with other Michigan Medicine support staff and student temps
• Assist with litigation management for a variety of cases, including medical malpractice, personal injury, family law, criminal, and guardianships
• Coordinate with Michigan Medicine clinical staff, administrative assistants, outside attorneys and other requesters to schedule depositions and meetings that require assistance from OGC attorneys
• Answer telephone calls and respond to e-mails timely, accurately, and thoroughly, including participation in the office-wide intake and triage of legal/risk concerns to appropriate paralegal or attorney
• Draft and edit confidential and sensitive correspondence
• Maintain litigation and electronic files, including case chronologies
• Process expense reports
• Guide undergraduate student temps on assigned administrative tasks
• Other administrative duties as assigned

Required Qualifications

• Minimum 3 years professional litigation assistant experience performing job-relevant responsibilities
• Collegiality and a willingness to go the extra mile to support colleagues
• Strong interpersonal skills and a sensitivity to diversity
• Integrity and a strong moral compass

• Excellent written and verbal communication skills, including strong telephone communication skills and the ability to accurately and thoroughly discern and document legal questions from callers
• Ability to communicate effectively with internal clients, university leadership, outside counsel, representatives of the judicial system (e.g., prosecutors, court personnel), law enforcement, OGC attorneys and other support staff
• Highly organized, responsible and responsive, with strict adherence to deadlines
• Ability to manage many projects with competing priorities and deadlines
• Commitment to completing assignments in a timely fashion with strict attention to detail
• Self-sufficient, able to work independently and take initiative, but able and willing to ask for assistance and advice when needed
• High degree of discretion when dealing with confidential information
• Experience working in a fast-paced environment with demonstrated ability to shift gears and remain focused on the multiple demands of the job
• Computer proficiency in Outlook, Microsoft Word, Excel, PowerPoint, Adobe, and the ability and willingness to learn new databases and software applications
• Ability and willingness to adapt to change, including new roles, responsibilities and practice areas as needed by the overall OGC team

Preferred Qualifications

• Experience in a health care setting, including experience with hospital policies and procedures, hospital operations, and relevant laws and regulations (e.g., HIPAA, Michigan Mental Health Code)
• Experience supporting litigation attorneys including preparing, editing, and filing litigation materials

(e.g., pleadings, answers, discovery requests, and responses)

• Experience with guardianship/probate proceedings
• Familiarity with document management systems (e.g. NetDocs, Service Now)

Apply at: https://careers.umich.edu/job_detail/224837/legal-litigation-assistant

The University of Michigan is an affirmative action/equal opportunity employer and believes that diversity, broadly defined, is integral to institutional excellence.

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Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

COVID-19 considerations:
U-M COVID-19 Vaccination Policy:

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely.

Ability to commute/relocate:

• Ann Arbor, MI 48109: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Litigation Assistant: 3 years (Required)

Work Location: Hybrid remote in Ann Arbor, MI 48109

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