The Housing Division is seeking applicants for one (1) Management Analyst I/II opening to oversee all grant management, compliance, and reporting activities.

The Housing Division is part of the City Manager’s Office and manages all activities related to affordable housing, homeless services, and the Housing Authority of the City of Napa including the Housing Choice Voucher Program, Community Development Block Grant, and a variety of State funding sources. This Management Analyst I/II position will perform a variety of challenging, complex, detailed and highly responsible administrative and technical duties in support of the grants and funding allocations dedicated to the Housing Division. The Management Analyst I/II - Grant Reporting and Compliance will be responsible for a variety of duties including:

• Supervising the development of contracts and agreements with outside agencies governing the use of grant funds
• Verifying Federal deadlines for submitting reports
• Providing detailed responses to requests for information from City Council, outside agencies and the public
• Preparing news information materials for distribution to the community regarding entitlement funding activities
• Preparing recommendations for annual grant and program budgets, and annual performance report of activities
• Maintaining accurate records to ensure compliance with program requirements imposed by Federal and State grant programs
• Coordinating request for proposal process for sub-granting of federal entitlement grants funding, and assists with the evaluation of proposals

We are looking for a team player with strong communication and collaboration skills who has expertise in grant management and working with state and federal granting agencies. Applicants with experience working with Federal and State grant programs in a similar setting for a local government agency are encouraged to apply! Experience in working with housing programs and/or Community Development Block Grant funds is highly desirable.

Employees may have the opportunity for a hybrid work environment that allows staff to work in-person and remotely throughout different days of the week.

Visit our website to learn more about the City of Napa's Housing Division.

Ideal candidates for this position will have shown success in demonstrating the following competencies:

• Technical Knowledge & Skills - Demonstrates technical, functional, and/or professional skill or knowledge in position-related areas such as grant administration techniques, budgeting, contracting, and interpreting federal and state regulations; Keeping up with current developments and trends in areas of expertise; Leveraging expert knowledge to accomplish results.
• Planning & Organizing - Establishing action plans to complete work efficiently and on time by setting priorities, establishing timelines and using resources to ensure compliance with State and Federal deadlines, budget requirements and the submission of requests for funds, extensions, or amendments.
• Project Management - Designs, implements and manages ongoing projects and provides related resources, personnel and activities to successful completion.
• Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to changes in program regulations and educating other staff and subcontractors on changed or new regulations or guidance.
• Collaborating - Working cooperatively with representatives from State and Federal agencies on City reporting and financial information; Maintaining relationships and communicating shared priorities and needs with subcontractors and community members.
• Managing Relationships - Meeting the personal needs of individuals to build trust, encourage two-way communication, and strengthen relationships.
• Critical Analysis - Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions.
• Technology Savvy - Using practical knowledge and understanding of recent technology tools, solutions and trends to improve work results, solve work problems, and take advantage of opportunities to enhance services.
• Optimizing Diversity - Establishing and supporting department systems, policies, and practices that reduce barriers and use the capabilities and insights of individuals with a diverse set of backgrounds, cultures, styles, abilities, and motivation.

This recruitment and examination is being conducted to fill one (1) full-time vacancy and may be used to fill similar future full-time vacancies as they occur during the active status of the employment list. The active status of this employment list will be at least six (6) months unless abolished sooner or extended beyond that date in accordance with the Civil Service Rules.

Positions in this classification are flexibly staffed. This position may be appointed at the I or II level depending upon qualifications and experience.
For a full, detailed job description for Management Analyst II, please click here.

SUPPLEMENTAL INFORMATION

***NOTE: IT IS RECOMMENDED THAT INTERNAL CITY OF NAPA APPLICANTS USE A PERSONAL EMAIL DURING THE APPLICATION PROCESS, RATHER THAN THEIR CITY OF NAPA EMAIL IN ORDER TO RECEIVE THE NECESSARY COMMUNICATIONS.***

• We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
• Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing.
• Based on the City Charter, the final phase of the selection process is the Probationary Period, which in most cases is six (6) months, but may be twelve (12) months depending on your classification.
• When three or fewer candidates are available, the testing procedures outlined in the Job Announcement may be waived by the Human Resources Department.

• If you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505. These request will be assessed on a case-by-case basis.
• Si necesita ayuda con el proceso de reclutamiento y selección en español, contáctenos al 707-257-9505. Estas solicitudes se evaluarán caso por caso.