Management Support Specialist (SECRET CLEARANCE) Job at One Federal Solution
One Federal Solution has an Administrative Support/Office Automation Specialist. The Administrative Support/Office Automation Specialist shall screen, respond to, and direct phone calls for the PFPA Leadership Academy; develop Ad Hoc reports and data extracts used to document employee training completion; assist with the development of PowerPoint training materials and other course handouts; communicate with customers to identify their training, tracking and reporting requirements for the PFPA Leadership Academy and oversee all administrative aspects for 360 assessments, pulse surveys, and other assessments management.
JOB DUTIES
One Federal Solution (OFS) is an innovative Professional Services provider with over 15 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) OFS is committed to providing people who deliver high performance and excellence to our government partners.
JOB DUTIES
- Update class information and add names to new classes to issue a credit to personnel.
- Assist with the in-processing (i.e. suite access, parking permits, escorting, CAC building access).
- Assist with the Interview process (i.e. contacting candidates, scheduling interviews, booking conference rooms, explaining process, suite access, parking permits, escorting, etc.).
- Collect, prepare, and deliver burn bags.
- Perform general administrative tasks such as scanning, printing, copying, filing, etc.
- Check conference room availability.
- Confirm and perform training room check-in/check-out procedures.
- Conduct an end of day walk-through to assure all conference rooms are shut-down.
- Attend any assigned staff meetings.
- Processed DoD FY2021 CDSE training credits into iCompass for PFPA agency personnel.
- Ran PFPA iCompass mandatory NON-Completion Reports weekly or as needed in effort to have all trainings complete for all personnel in the agency and notified Jewell Buckmon of findings.
- Running NON-Completion Reports and sending them to PFPA supervisors monthly.
- Responded to Supervisors iCompass inquires in reference to the aforementioned report.
- Entered FY2022 training credits into iCompass for PFPA personnel.
- Entered Scores of LWRC M6IC Patrol Rifle Course Packets into iCompass daily or as received.
- Ran monthly PFPA mandatory training NON-Completion Reports and emailed to Jewell Buckmon.
- Updated New Hire EOD Civilian and Military emails in iCompass.
- In correspondence with supervisor Jewell Buckmon regarding telework duties, competed assignments, and new tasks for the Month.
- HS Diploma and one (3) year of experience serving in a similar capacity.
- Proficient in the Microsoft Suite of Office Products (i.e., Word, PowerPoint, Excel, SharePoint, and Outlook
- Ability to type mistake-free final forms for upper management (letters, memorandums, cables, speeches, briefing papers, etc.)
- Excellent organizational, communication, and customer service skills
- Authorized to work in the United States
- Secret Clearance Required
One Federal Solution (OFS) is an innovative Professional Services provider with over 15 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) OFS is committed to providing people who deliver high performance and excellence to our government partners.
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