Title: Office Coordinator/ Support
Department: Administrative
Direct Report: Programs Administrator/Program Director
Supervises: None
Salary Range: Dependent on Experience

Position Purpose/Summary
The goal of RMBHS is to help create mental stability, physical wellness, and emotional wellness to our clients. As an agency, we are committed to quality and informed care to clients in all programs . As a member of the RMBHS team, the office coordinator will facilitate and ensure all referrals are assigned, contacted, and documented in a timely manner that reflects RMBHS mission and goals.
As a member of the RMBHS team, the office support will facilitate and ensure all clinical notes are transcribed and documented into the the client’s record in a timely manner that reflects
RMBHS mission and goals.

Duties & Responsibilities

• Assist clients with scheduling an admission or first appointment date at the program or facility where they are referred.

• Collect and review referral information upon receipt from the referral source and consult with others as needed to support coordination of services and scheduling of client interviews.

• Work collaboratively with client’s funding sources to obtain initial authorizations for reimbursement for intervention and recovery support services.

• If client does not keep assessment appointment, follow up by phone, mail or email and offer to reschedule the appointment.

• Ensure the maintenance of documentation and statistics as required by the agency and funding sources.

• Complete paperwork requirements and maintain quality, up-to-date clinical records, including Outcomes Survey information and information for invoicing; enter necessary information into RMBHS. electronic medical records (EMR) system.

• Participate in all assigned meetings, staff development, and training as required.
• Remain in compliance with internal and external policies, procedures, regulations, and standards, including all RMBHS’s policies and procedures and Quality Assurance Plan,

• Collect information from collateral resources to aid in determining diagnosis and need for treatment.

• Model and support health and wellness activities and healthy coping skills for clients.
• Transcribe medical dictation, with absolute accuracy, to provide a permanent record of patient care.
• Demonstrate an understanding of the medicolegal implications and responsibilities related to the transcription of patient records to protect the patient and the business/ institution.

• Operate effectively, skillfully and efficiently designated word processing, dictation and transcription.

Other responsibilities
There are a number of standard duties and responsibilities that all employees, irrespective of their role and level of seniority with the RMBHS, are expected to be familiar with and adhere to:

• Comply at all times with the requirements of health and safety regulations to ensure their own wellbeing and that of their colleagues.

• Promote and comply with RMBHS policies on diversity and equality both in the delivery of services and treatment of others.

• Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in according with the provision of the HIPPA regulations and all related rules and regulations.

• Comply with the RMBHS protocols on the appropriate use of telephone, email and internet facilities.

• Comply with the principles of risk management in relation to individual and corporate responsibilities.

• Comply with RMBHS policies on diversity and equality both in the delivery of services and treatment of others.

• Manages time appropriately and prioritizes workload to ensure completion.
• Performs other related duties as assigned.

This Job description is not exhaustive and as such the post holder is expected to be flexible. Any changes will only be made following a discussion with the post holder.

Job Requirement

Education: Minimum of a Associate Degree in Social Work, psychology and metal health counseling or a related field from an accredited college or university.

Experience: At least one year of experience in mental health setting preferred.Must understand the accurate proofreading of medical records and understand Time must be set aside to accomplish work correctly.

• A good team player a confident person.
• Demonstrate a high level of integrity, patience, compassion, care and professionalism in dealing with pressured, unpredictable and sensitive situations in relation to client care.