Job Title: Document Retrieval

Job Description

Exempt: No
Status: Full-Time
Reports To: Intake Director
Summary
Under general supervision, performs complex secretarial support for division manager and assigned staff. Responsible for medical record/document retrieval processes.
Essential Duties and Responsibilities
include the following. Other duties may be assigned as necessary.

• Accurately and efficiently retrieves medical records, via EMR access and fax
• Maintains high regard for patient privacy in accordance with the corporate privacy policies and procedures.
• Corresponds with pharmacy personnel requesting documents
• Scans, attaches, and files assigned documents
• Scans and files all patient paperwork including delivery tickets daily
• Receives/reviews all incoming correspondence and mail, routing it to the appropriate department or individual
• Prepares detailed outgoing correspondence
• Faxes documents as necessary
• Maintains files of correspondence
• Attends departmental meetings
• Organizes and maintains complex computerized and manual files, records, inventories, and data bases including backing up and purging systems, annotating files, and retrieving data in report form as required
• Ensures office efficiency is maintained
• Ensures security, integrity, and confidentiality of data and PHI information
• Attends and participates in Pharmacy in-services
• Consistently represents the company in a professional manner
• Maintains effective working relationship and cooperate with all personnel in the Company
• Adheres to the Company’s compliance requirements as stated in the policy and procedure manual and all other related policies
• Performs other duties and responsibilities as assigned

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide the highest level of professionalism, responsiveness, and communication in order to build and maintain the maximum customer base possible.
• Must possess the ability to multi-task and frequently change direction.

Education and/or Experience

• High school diploma or equivalent required with some specialized training.
• Three (3) years related secretarial experience.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.

The employee frequently lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions.
Comments
This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.

Employee Signature Date

Employee Name (please print)

Job Type: Full-time

Pay: $12.00 - $15.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Nash, TX 75569: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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