This position will generally serve the Marion Co. area nursing staff.

Nurse-Family Partnership (NFP), a maternal and early childhood home visiting program, fosters long-term success for first-time moms, their babies, and society. Nurse-Family Partnership's maternal health program introduces vulnerable first-time parents to registered nurses. This program allows nurses to deliver the support first-time moms need to have a healthy pregnancy, become knowledgeable and informed parents, and provide their babies with the best possible start in life. Nurse-Family Partnership has demonstrated statistically that this research-based program significantly improves critical outcomes for at-risk women and their children who receive services in local communities. More information can be found at: www.nursefamilypartnership.org.

The NFP Administrative Coordinator provides office administration assistance to the nursing teams by handling incoming calls, greeting guests, scheduling meetings, conferences, and/or other important NFP related events. The NFP Administrative Coordinator will monitor and audit reporting systems under the NFP model.

Example Duties and Activities

• Screens incoming calls/correspondence and greets guests in the front office area as needed.
• Prepares memorandums outlining and explaining administrative procedures and policies and monitors compliance.
• Arranges programs, events, or conferences by arranging for facilities and caterers, issuing information/ invitations, coordinating speakers, and controlling event budgets.
• Conducts preparation of records such as agendas, notices, minutes, and resolutions. Takes and transcribes dictation, and composes and prepares privileged correspondence, reports, and other complex documents.
• Acts as custodian of corporate documents and records.
• Prepares a variety of reports to include weekly data and audit reports for senior management and staff, biweekly audit reports for nurses, monthly audit reports for nurses and leadership, weekly and monthly reports for referral partners, and ad hoc reports as requested. Compiles and reconciles company credit card transactions monthly. Codes and tracks expenses.
• Creates and maintains database and spreadsheet files.
• Arranges travel plans and itineraries, and compiles documents for travel-related meetings.
• Assists director and supervisors with tracking and contacting client referrals, collecting client satisfaction surveys, registering continuing education credits, and compiling monthly staff newsletter.
• Coordinates all business cards and office supplies with staff and vendors.

Required Competencies

• Degree and Credential Requirements - NONE! We value candidates who can demonstrate capability and articulate how prior experiences will help them contribute. We believe in continuous learning and professional development.
• Administrative Professional - Has worked effectively assisting executives and/or departments with administrative activities. Is adept at preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and making travel arrangements.
• Adaptability - Adjusts priorities quickly in response to frequently changing circumstances while maintaining a positive attitude. Continually assesses tasks and responds to those requiring extra attention. Foresees and seeks to avoid crisis management.
• Communication Skills - Articulates thoughts and expresses ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to comprehend others' needs. Delivers information in person, in writing, and in a digital world.
• Building Collaborative Relationships - Develops, maintains, and strengthens partnerships at all levels with others inside or outside the organization who can provide information, assistance, and support. Is able to receive as well as provide feedback to improve performance or processes.
• Organizational Aptitude - Plans and attends to details and pursues quality in accomplishing multiple tasks in an organized and timely fashion.
• Reasoning Ability - Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ethical - Adheres to procedures and protocol, including maintaining confidentiality in passwords, logging on and off procedures, and adherence to the NFP model and Goodwill’s values.
• Technical Knowledge – Has proficiency in G Suite and MS Office. Makes appropriate and timely use of office systems used in business facilities whether for the collection of messages, client information storage, or agenda scheduling. It includes the administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.

Benefits: Full-time employees may participate in a comprehensive benefits program that includes:

• Continuing education and leadership development as well as tuition reimbursement
• Comprehensive health plan
• Paid time off (PTO) and paid holidays
• Life, dental and vision insurance
• Nationally recognized preventive health and wellness program
• Section 125 pretax health spending account, dependent care spending account, and premiums
• Retirement options with generous company match %

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to commute/relocate:

• Indianapolis, IN 46222: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• administrative support: 2 years (Required)

Work Location: One location

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