Company Intro: Ocean Health Initiatives, Inc. (OHI) is a Federally Qualified Health Center (FQHC) dedicated to providing quality, accessible and comprehensive primary health care to the residents of Ocean and Monmouth County; regardless of economic status.

Our Health Center Locations: Brick, Freehold, Lakewood, Little Egg Harbor, Manahawkin, Manchester and Toms River; with our school-based Wellness Programs located within the Clifton Ave Grade School, Lakewood; and Lakewood High School.

OHI services include family and internal medicine, pediatrics, behavioral health, nutrition, OB/GYN women’s health, dental, family planning, specialty care, pharmacies, PrEP, and a STI clinic.

Hours: Full-time hours are M-F 8:00am- 4:30pm with rotating evening/Saturday shifts (subject to seasonal changes and business/site needs)

Position Summary

Reporting directly to the Director of Nursing (DON), the NJIIS Coordinator is responsible for completing and submitting New Site Enrollment Packets to NJIIS and to VFC/VFA. The NJIIS Coordinator will complete and submit Yearly Renewal Packet for all sites and act as the interface between NJIIS and Athena for all sites. With the DON, assists with ongoing staff education.

Responsibilities

• Complete and Submit New Site Enrollment Packet to NJIIS and to VFC/VFA
  • Add VFA and VFC to all future sites as applicable
• Complete and Submit Yearly Renewal Packet for all Active Sites
• Establish VFC Interface between Athena and NJIIS for all new sites
• Collaborate with DON, Athena and NJIIS to establish interface between VFA and NJIIS for ALL sites
• Identify and enroll all MD’s to sites where they provide services
  • Includes entering NPI Numbers, Insurance Numbers, DOB etc
• Identify and Enroll Coordinator and back-up coordinator for each site
  • Complete and email completed forms
  • Ensure initial and yearly trainings are completed and certificates submitted
• Obtain and submit Data reports regarding population served and immunizations given at each site on an ongoing basis.
• Collect and Submit all New Employee Forms to NJIIS and schedule Employees for Offsite Training
• Establish and Monitor Acceptable Delivery hours for all sites
• Maintain and submit Thermometer Calibration Information
• Enrollment, Implementation and Tracking of Dataloggers by 2018 as mandated by VFC/VFA
• Prepare and distribute VIS books to all sites with frequent updates from ACIP Guidelines
• Prepare and Distribute VFC/VFA packets and ensure proper display on front of all Refrigerators and Freezers
• With DON, will attend Annual Conference/Workshop, and assist with education and implementation of all recommended changes.
• With DON, assists with ongoing staff education regarding:
  • proper documentation of administered vaccines
  • cross-checking to ensure accurate transfer into NJIIS
  • appropriate vaccine orders by providers in EMR (Electronic Medical Record)
  • Utilization of CDC guidelines for proper vaccination schedules
  • Ensuring age-appropriate vaccines are used- VFC under 19, VFA- 19 and older
  • Process of checking eligibility of each patient prior to administration
  • Obtaining “Consent to Participate” for all patients born before 1998
• Utilize NJIIS site to monitor advisories, recalls, updates or changes on ongoing bases and educate Staff of such
• Collaborates with DON to meet with providers and Athena to revise outdated order sets to reflect all current ACIP guidelines
• Advises DON of all discrepancies, incidents, and errors, and assists with preparations of reports to VFC/VFA as mandated
• Collaborates with Tricia Kaiser from NJIIS to ensure compliance of all aspects of Program
• Maintains Hard copy binder per VFC/VFA Mandates- Copies of all Enrollment forms, Certificates of Training for all site Coordinators and back-up coordinators, Refrigerator information, Thermometer Certificates with expiration dates, and record of all discrepancies, incidents or errors submitted to VFC/VFA
• Maintains three years of all records as mandated
• Under direction from Senior Management, places order(s) for Covid-19 vaccines from State and/or Federal sources.
• Maintains Covid-19 inventory (quantity and lot#) for each facility and the organization as a whole.
• Facilitates transfers of Covid-19 vaccine inventory between facilities to ensure adequate supply is available.
• Responsible for assigning Covid-19 vaccine supply for Outreach Events.
• Reviews staff documentation of Covid-19 vaccine administration daily and works with staff to correct errors.
• Reports all necessary data pertaining to Covid-19 vaccines according to State and Federal Guidelines.
• Assists with staff training and education.
• Is highly accountable for one's own productivity. In order to maintain transparency, all projects must be represented clearly on a project board in Monday.com. Responsible for ensuring the board is always updated and accurate and that information is accessible to those that need it.
• Adheres to Corporate Compliance policies.
• Maintains a passing monthly scorecard threshold at 80%.
• Other duties as assigned.

Program Maintenance Responsibilities

• Assist DON with preparation of NJIIS Reports and submits to CMO for review
• In Collaboration with DON prepares all sites for initial inspection and any further site visits
• Conducts frequent site visits/audits to ensure staff education and program compliance and reports findings to DON
• Conducts Daily Audits of inventory and reports to DON to ensure accurate documentation and interface
• Assist staff with locating and reconciling discrepancies
• Ensures Temperature logs are accurately maintained and entered into NJIIS on a regular basis
• In collaboration with DON, reports all temperature excursions & remediation to VFC/VFA Program
• Make appropriate calls to Manufacturers of vaccines affected by temperature excursions to ensure they are safe to use
• Monitor and Document waste and transfer of Vaccines
• Manage Ordering of all Vaccines at all sites to streamline process and ensure all sites using same Manufacturer, Same Combo Drugs and administering proper vaccine per ACIP Guidelines
• Manage, distribute and document all Vaccines used for MMU events

Education/Experience/Licensure:

• High School or equivalent required.
• Associate Degree preferred.
• Three to five years nursing experience in ambulatory care or medical center setting.
• Active State of New Jersey License Practice Nurse (LPN) is preferred.
• Experience managing administrative responsibilities.
• Proficiency in Microsoft Office 365 is required.

Benefits:

• Paid Time Off (PTO)
• Holidays (8)
• Health Insurance
• Dental Benefits
• 401(k) + 5% match
• Group Term Life Insurance
• Flexible Spending Account

Pre-Employment Requirements:

• Physical
• Criminal Background Checks
• Drug Screening
• Tuberculosis Screening