NSD PMOD Project Coordinator Job at Pacific Northwest National Laboratory
NSD PMOD Project Coordinator
- Richland, Washington
- National Security
- Regular Full-Time
- No
- 03/09/2023
- 6513
- USD $1,569.23/Wk.
- USD $2,428.85/Wk.
Job Description
Overview
We are currently looking for three project coordinators to support our NSD Project Management Office Directors (PMOD) and the portfolio of projects within each PMO’s purview. The successful candidates will provide project coordinator support to the Chemical, Biological, Nuclear Safety, and Signatures PMO, the Global Security Implementation and Integrated Systems Solutions PMO, or the Computational, Data, and Software Solutions PMO. The PMO Directors are responsible for risk acceptance and expert delivery, which includes customer satisfaction and project performance.
The Chemical, Biological, Nuclear Safety, and Signatures PMO consists of projects that involve high-risk radiological, chemical or biological activities; have significant laboratory operations in the Radiochemical Processing Laboratory or are large-scale design and demonstrations related to a broad spectrum of national security need and clients.
The Global Security Implementation and Integrated System Solutions PMO consists of projects focused on nuclear and radiological safeguards; security threat reduction; chemical, biological and missile threat reduction; and international security. It also consists of projects from across a spectrum of clients and is characterized by scientific and engineering solutions in the areas of radiological, chemical, biological and physical sciences; operations research; systems engineering; and testing and evaluation.
The Computational, Data, and Software Solutions consists of projects that produce data science related analyses and solutions, involves data analytics and/or machine learning, develops software products, and relies on solutions developed for computational systems.
Desired Qualities:
The ideal candidate will use best practices and knowledge of a wide range of PNNL business systems to assist project managers and project coordinators throughout the project lifecycle. The ideal candidate also solves complex problems and exercises judgment based on the analysis of multiple sources of information, takes a new perspective using existing solutions, acts as a resource for colleagues with less experience, tracks progress and identifies/resolves obstacles, and communicates to internal and external stakeholders. The candidate must have the ability to work independently with minimal guidance. The ideal candidate will also explain complex, difficult and/or sensitive information and work to build consensus within the PMO.
Major challenges of the position involve 1) initiating and managing project coordinator actions efficiently and appropriately, exercising independent judgment on a wide diversity of assignments that must be completed simultaneously, and 2) ensuring all work is consistent and of high quality that meets or exceeds expectations, and 3) interfacing routinely with a variety of PNNL staff, foreign delegations, DOE, and DOE contractors.
Responsibilities
Qualifications
Minimum Qualifications:
Hazardous Working Conditions/Environment
Not Applicable
Additional Information
This position requires the ability to obtain and maintain a federal security clearance.
Requirements:
Testing Designated Position
This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
Mandatory Requirements
Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
Click Here For Rockstar Rewards
We are currently looking for three project coordinators to support our NSD Project Management Office Directors (PMOD) and the portfolio of projects within each PMO’s purview. The successful candidates will provide project coordinator support to the Chemical, Biological, Nuclear Safety, and Signatures PMO, the Global Security Implementation and Integrated Systems Solutions PMO, or the Computational, Data, and Software Solutions PMO. The PMO Directors are responsible for risk acceptance and expert delivery, which includes customer satisfaction and project performance.
The Chemical, Biological, Nuclear Safety, and Signatures PMO consists of projects that involve high-risk radiological, chemical or biological activities; have significant laboratory operations in the Radiochemical Processing Laboratory or are large-scale design and demonstrations related to a broad spectrum of national security need and clients.
The Global Security Implementation and Integrated System Solutions PMO consists of projects focused on nuclear and radiological safeguards; security threat reduction; chemical, biological and missile threat reduction; and international security. It also consists of projects from across a spectrum of clients and is characterized by scientific and engineering solutions in the areas of radiological, chemical, biological and physical sciences; operations research; systems engineering; and testing and evaluation.
The Computational, Data, and Software Solutions consists of projects that produce data science related analyses and solutions, involves data analytics and/or machine learning, develops software products, and relies on solutions developed for computational systems.
Desired Qualities:
The ideal candidate will use best practices and knowledge of a wide range of PNNL business systems to assist project managers and project coordinators throughout the project lifecycle. The ideal candidate also solves complex problems and exercises judgment based on the analysis of multiple sources of information, takes a new perspective using existing solutions, acts as a resource for colleagues with less experience, tracks progress and identifies/resolves obstacles, and communicates to internal and external stakeholders. The candidate must have the ability to work independently with minimal guidance. The ideal candidate will also explain complex, difficult and/or sensitive information and work to build consensus within the PMO.
Major challenges of the position involve 1) initiating and managing project coordinator actions efficiently and appropriately, exercising independent judgment on a wide diversity of assignments that must be completed simultaneously, and 2) ensuring all work is consistent and of high quality that meets or exceeds expectations, and 3) interfacing routinely with a variety of PNNL staff, foreign delegations, DOE, and DOE contractors.
Responsibilities
- Execute weekly Portfolio Management View (PMV) reports for outstanding Electronic Prep and Risk (EPR) system signatures and follow up accordingly.
- Coordinate and schedule project review meetings for quarterly metrics; preparing paperwork, taking notes and assigned actions for project managers and tracking them to completion.
- Maintain project files for 200+ projects with up-to-date project documentation.
- Monitor quarterly metrics and provide to PMOD and Lab management.
- Provide EPR assistance with scope filing/clearance/OPS MGR reviews.
- Mentor and assist project managers with Project Management Plan (PMP) preparation, statement of work (SOW) drafting, and other project documentation.
- Prepare and assist in project closeout processes and other requests, including creating EPRs, developing project cost sheets, and monitoring project costs.
- Engage project managers with subject matter experts regarding quality assurance, export control, operations, worker safety and health, and classification.
- Coordinate proposal calls and reviews with sectors, PMODs, and contracts.
- Manage PMO electronic filing system, routinely surveying project records to ensure all documentation is up-to-date.
- Partner with PMOD to provide regular status updates regarding project activities.
- Effectively manage PMOD’s inbox and calendar.
- Foster cohesive working relationships with other PMOD PC’s as well as NSD leadership team.
Qualifications
Minimum Qualifications:
- BS/BA and 5 years of relevant experience -OR-
- MS/MA or higher and 3 years of relevant experience
Preferred Qualifications:
- The incumbent must have experience in a project support-related capacity. This may include experience with Microsoft Office software and SharePoint.
- Knowledge of DOE policies and procedures; organizational structures; business areas; training formats and methods of preparation; various client formats for reports and documents; standard office practices; English grammar, composition, punctuation, spelling, and vocabulary; PC systems, electronic mail, networks and software including Word, Excel, PowerPoint, etc.; and the use of standard office equipment including photocopying equipment, domestic and international use of facsimile machines, and the telephone. Further, the incumbent must be sensitive to official use only and business-sensitive information and confidential foreign government information.
-
Incumbent must be able to develop solutions to a wide range of challenges that may require creativity. The incumbent must identify improvements, efficiency opportunities, and identify potential issues impacting project execution.
-
Must be able to demonstrate sound judgment in executing and customizing the selected methods and techniques for obtaining solutions with minimal oversight.
-
Must work independently with minimal oversight required, provide task direction and mentoring to other non-exempt project coordinator staff, and seek out collaborative opportunities.
Hazardous Working Conditions/Environment
Not Applicable
Additional Information
This position requires the ability to obtain and maintain a federal security clearance.
Requirements:
- U.S. Citizenship
- Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.
- Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.
Testing Designated Position
This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
Mandatory Requirements
Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
- Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards
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