Summary

Performs a range of basic office support activities for Village Hall, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and/or word processing work as assigned.

Duties and Responsibilities

Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; take water payments; assist with contractor licenses and building permits; answers routine inquiries; maintains log of inquiries as required.

Opens and routes incoming mail; distributes correspondence and other material to department staff.

Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.

Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles.

Establishes, maintains, processes, and/or updates files, records, and/or other documents.

May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.

May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.

May order, stock, and distribute office supplies.

Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High School Diploma or GED; no previous experience required.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Records maintenance skills.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Word processing and/or data entry skills.
• Skill in the use of operating basic office equipment.
• Receptionist skills.

Job Types: Full-time, Part-time

Pay: $16.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Steger, IL 60475: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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