Office Assistant III Job at County of Lake, CA
To apply for County examinations - All applications for County examinations must be submitted through the County’s online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes. All relevant experience must be included on the application to be considered – resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details.
Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County’s pre-employment medical review program before they may be appointed to the County position.
Education and Experience:
Additional directly related experience and/or education may be substituted.
OFFICE ASSISTANT III
DEFINITION
DISTINGUISHING CHARACTERISTICS
SUPERVISION RECEIVED AND EXERCISED
EXAMPLES OF ESSENTIAL DUTIES
- Performs the more complex office, administrative, and general support assignments.
- Has overall and ongoing responsibility for the office support functions of an assigned work unit.
- Provides lead direction and work coordination for other staff as assigned.
- Gathers, assembles, organizes, and tabulates data and information.
- Types/word processes and proofreads a variety of documents and materials.
- Maintains and updates records and information in manual and/or automated retrieval systems.
- Records and logs invoices, claims, and other documents.
- May review and process referrals to department programs in compliance with external requirements.
- Serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff.
- Receives, sorts, and distributes mail.
- Utilizes databases, spreadsheets and other special computer software.
- Operates a wide variety of standard and/or specialized office equipment, including a personal computer.
- May work on special reports, projects, publications and other assignments.
- May assist with updating and maintaining specialized manual and/or computerized departmental records and generating reports.
- Performs related duties as assigned.
MINIMUM QUALIFICATIONS
- Advanced office methods and procedures.
- Principles of work coordination, planning, and lead direction.
- Policies and procedures of the department and unit where assigned, including specialized areas of office support.
- Advanced public relations principles and techniques.
- Advanced file maintenance and information retrieval systems.
- Computers and standard business software used in office and administrative support work.
- Correct English usage, spelling, grammar, and punctuation.
- Business mathematics.
Ability to:
- Perform a variety of complex administrative, office, and general support work with minimal guidance and supervision.
- Quickly learn the policies and procedures of the department and unit where assigned.
- Maintain on-going responsibility for the office support functions of an assigned work area or unit.
- Provide work coordination, planning, and lead direction for other staff.
- Read, understand and apply policies, procedures, and regulations.
- Follow oral and written directions accurately and efficiently.
- Type or use word processing software at an acceptable speed to meet production requirements.
- Gather and organize data and information.
- Maintain and update records and reports.
- Operate a personal computer and use department software in the performance of assigned work.
- Operate and use office equipment.
- Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.
- Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.
- Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.
Licensing and Certifications:
Education and Experience:
Additional directly related experience and/or education may be substituted.
WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS
Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Incumbents may also be subject to clients or members of the public afflicted with behavioral disorders or who are under emotionally stressful conditions.
Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
Positions assigned to the Registrar of Voters:
Positions assigned to the Registrar of Voters are required to work irregular and extended hours evenings, weekends, and holidays during election sessions.
Positions assigned to the Library:
Positions in this class may require local and statewide travel as necessary.
A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).
Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.
The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer ” process and are subject to the Memorandum of Understanding currently in effect.
RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS). CalPERS provides a defined benefit pension at retirement for County employees. The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information.
HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,000 of the monthly premiums for the insurance plan options.
VACATION ACCRUAL may be adjusted for current city or county government employees.
VACATION – 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees.
SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees.
HOLIDAYS- An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees.
SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range.
SOCIAL SECURITY - County employees participate in Social Security.
CALIFORNIA STATE DISABILITY INSURANCE – SDI is available to some County employees.
DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees.
255 N. Forbes Street
Lakeport, California, 95453
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