Job Description

If you enjoy helping people and pay close attention to detail, this is the job for you! The Department of Workforce Services (DWS) is seeking two motivated and highly skilled Office Specialist I's to join our Utah State Office of Rehabilitation (USOR) team in the Provo District located in Provo and Heber City, UT.

Locations:

• 1 job opening - Provo District Provo Office - 150 East Center Street Suite #3300, Provo, Utah 84606
• 1 job opening - Heber City USOR Office - 2 South Main Suite 2E, Heber City, UT 84032

Principal Duties
The Office Specialist I performs the following tasks:

• Travels occasionally to other offices for assigned work.
• Assists clients with disabilities (physical, developmental, psychological and substance abuse).
• Exercises independent judgment in office specialties.
• Performs complex production tasks requiring specialized office skills in addition to comprehensive knowledge of pertinent rules, regulations, policies and procedures.
• Serves as the focal point for advanced agency-specific assignments.
• Processes a variety of agency documents by reviewing for accuracy and completeness.
• Updates information, using critical thinking skills to evaluate, compare elements for consistency or logical relationship and otherwise take action that may require independent judgment within the scope of the employee's duties.
• Applies agency regulations, policies and procedures.
• Originates correspondence, documentation and other written communication.
• Provides the public and others with information and assistance in completing forms and applications.
• Locates and assembles records and information which may be complex or difficult to identify and which may require substantial research, judgment and subject matter knowledge.
• Prepares and generates recurring reports involving automated processes and thorough subject matter understanding.
• Performs basic accounting functions such as basic bookkeeping and accounts payable/receivable.
• Maintains calendars, schedules and coordinates meetings, trainings, facilities and other activities.
• Assists in the training of vendors and new employees; ensuring an adequate supply of materials.

The Ideal Candidate
The model applicant for this position is someone who:

• Has at least one year of work related experience doing office support functions.

Why You Should Join Our Team
This is an opportunity to make a difference. Along with the satisfaction of helping individuals with disabilities you will receive great health and retirement benefits, such as, generous paid time off so you can spend more time with your family and have a positive work life balance. Click here to view a summary of all the benefits we offer.

The Agency
The mission of Workforce Services is we strengthen Utah’s communities by connecting the workforce to new opportunities and providing services to individuals and families in need. Today, more than 2,200 Workforce Services employees assist individuals in preparing for and finding jobs, meeting workforce needs of Utah businesses, administering temporary assistance, and providing economic data and analysis. Through a collaborative approach, the department has served millions of Utahns and has become a leader on several statewide initiatives. These include intergenerational poverty, homelessness, affordable housing, supporting refugees, helping rural communities, serving veterans and individuals with disabilities, and getting Utahns trained and back to work. To learn more about Workforce Services, click here.

Example of Duties

Supplemental Information

DHRM rules regarding promotions and transfers apply to current state of Utah employees.