Part Time Administrative Assistant to Enrollment Services - Jackson County Campus Job at Mississippi Gulf Coast Community College Police Department
Mississippi Gulf Coast Community College Police Department Gautier, MS 39553
Position Information
Job Description
Working in the Division of Student Services, the Part Time Administrative Assistant to Enrollment Services reports directly to the Director of Enrollment Services and serves as the primary point of contact in the Enrollment Services Center for all incoming phone calls and walk-in traffic. The successful candidate will demonstrate the ability to balance institutional traditions and academic integrity with the individual needs of the students and faculty; understand the responsibility to act in accord with guidelines set by the Family Education Right to Privacy Act (FERPA); and exhibit the ability to work effectively with a diverse group of administrators, faculty, staff, and students.
Job Duties
DUTIES AND RESPONSIBILITIES:
1. Serve as receptionist in the Enrollment Services Center, directing phone calls, emails and walk-in traffic to the appropriate personnel or department in an effective and efficient manner.
2. Greet and provide service as needed to customers (students, employees, community) entering the Enrollment Services Center and/or Student Services Center, calling on the phone, or emailing correspondence.
3. Use the Banner SCT, electronic queuing system, ARGOS Reporting, College Scheduler, Degree Works Software and any service software as needed to assist students, faculty and Enrollment Services Staff.
4. Assist Admissions and Financial Aid Department, directing phone calls, emails and walk-in traffic as needed
5. Participate in execution of all Enrollment Services and Student Services Center functions.
6. Be an effective member of the Student Services team by maintaining an effective working relationship with campus personnel, students and the community.
7. Assist students in finding occupational and educational materials.
8. Update the Enrollment Services information library as needed.
9. Prepare professional reports and memos, as assigned.
10. Stay well informed of and adhere to college and campus policies and procedures.
11. Assist in general office functions, sharing duties with other staff personnel.
12. Perform other duties as assigned by Enrollment Specialists, Director of Enrollment Services, and/or Dean of Student Services.
1. Serve as receptionist in the Enrollment Services Center, directing phone calls, emails and walk-in traffic to the appropriate personnel or department in an effective and efficient manner.
2. Greet and provide service as needed to customers (students, employees, community) entering the Enrollment Services Center and/or Student Services Center, calling on the phone, or emailing correspondence.
3. Use the Banner SCT, electronic queuing system, ARGOS Reporting, College Scheduler, Degree Works Software and any service software as needed to assist students, faculty and Enrollment Services Staff.
4. Assist Admissions and Financial Aid Department, directing phone calls, emails and walk-in traffic as needed
5. Participate in execution of all Enrollment Services and Student Services Center functions.
6. Be an effective member of the Student Services team by maintaining an effective working relationship with campus personnel, students and the community.
7. Assist students in finding occupational and educational materials.
8. Update the Enrollment Services information library as needed.
9. Prepare professional reports and memos, as assigned.
10. Stay well informed of and adhere to college and campus policies and procedures.
11. Assist in general office functions, sharing duties with other staff personnel.
12. Perform other duties as assigned by Enrollment Specialists, Director of Enrollment Services, and/or Dean of Student Services.
Mandatory Qualifications
MANDATORY:
M1 A minimum of an Associate’s Degree in Business and Office Technology or a related field.
M2 Secretarial experience.
M3 Training and/or experience in the operation of personal computers.
M4 Excellent communication skills. M5 Customer service experience.
M1 A minimum of an Associate’s Degree in Business and Office Technology or a related field.
M2 Secretarial experience.
M3 Training and/or experience in the operation of personal computers.
M4 Excellent communication skills. M5 Customer service experience.
Desirable Qualifications
DESIRABLE:
D1 Experience with SCT Banner or other administrative software.
D2 Experience answering multi-line telephone and directing phone calls.
D3 Experience working with college students in a community college setting.
D4 Proficiency in Microsoft Office Suite. D5 Experience with NOLIJ or other Document Imaging Software.
D1 Experience with SCT Banner or other administrative software.
D2 Experience answering multi-line telephone and directing phone calls.
D3 Experience working with college students in a community college setting.
D4 Proficiency in Microsoft Office Suite. D5 Experience with NOLIJ or other Document Imaging Software.
EEO Statement
Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, religion, color, national origin, sex, age or qualified disability in its programs and activities. The college complies with non-discriminatory regulations under Title VI of the Civil Rights Act of 1964 and Title IX, Education Amendments of 1972 of the Higher Education Act. For further information, contact the Compliance Officer, P.O. Box 609, Perkinston, Mississippi 39573, telephone number 601-528-8735, email address compliance@mgccc.edu.
The College:
The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.
Classification
Staff
Posting Detail Information
Open Date
11/05/2021
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
For more information on the position, please contact (Name, Address, Phone, and Email):
Beth Lovorn
Director of Enrollment Services
MGCCC, Jackson County Campus
PO BOX 100, Gautier, MS 39553
228-497-7685
beth.lovorn@mgccc.edu
Director of Enrollment Services
MGCCC, Jackson County Campus
PO BOX 100, Gautier, MS 39553
228-497-7685
beth.lovorn@mgccc.edu
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