POSITION DESCRIPTION

TITLE: PROGRAM ADMINISTRATOR OF TITLE & SPECIAL PROGRAMS

TYPE: Administrator

Exempt

REPORTS TO: Director of Instructional Services

POSITION SUMMARY:

The primary purpose of this position is to provide support and technical assistance to the Director of Instructional Services.

Special Consideration: Temporary one-year

MINIMUM QUALIFICATIONS:

• Master’s Degree in Education or related field.
• Background and Criminal History Clearance.
• Valid Oregon Administrative License with Administrator Endorsement.
• A minimum of five (7) years as a licensed educator.
• Demonstrates high level of communication skills and meets District standards for oral and written language proficiency in English, and if applicable, in Spanish or Russian.
• Skill in leadership and facilitation of work involving colleagues and administrators, including problem solving and conflict resolution.
• Excellent organizational skills for effectively managing multiple tasks.
• Ability to understand and follow oral and written instructions.
• Knowledge of effective strategies related to the implementation of community/parent outreach programs.
• Knowledge and familiarity with Title programs.
• Knowledge and understanding of how to compile and disaggregate data.
• Knowledge of the principles of first and second language acquisition, and culturally responsive pedagogy.
• Knowledge of human growth and development at assigned instructional level(s).
• Knowledge of effective student behavior management methods.
• Knowledge of the principles of effective instruction and differentiated instructional methods for students with a variety of learning styles due to disabilities and varying levels of English language proficiency.
• Understanding of curriculum, instruction, assessment and staff development requirements under state and federal education laws and regulations.
• Understanding of strategic and school improvement planning and curriculum auditing procedures.
• Understanding of bilingual education requirements and programs.
• Understanding of computer assisted instruction.
• Understanding of effective staff supervision and evaluation procedures.

ESSENTIAL FUNCTIONS:

• Communicates effectively in English in both oral and written form.
• Communicates effectively in Spanish or Russian (if assigned) in both oral and written form.
• Organizes and coordinates District community/parent outreach programs. (i.e. Family University, Parent Advisory Committee, After School Club, Migrant Education, Summer School, etc.)
• Promote a positive, safe and caring climate for learning; deal sensitively and fairly with persons from diverse cultural backgrounds.
• Conducts various leadership training activities for parents and community members.
• Assist in writing various program grants.
• Coordination and supervision of Title and grant programs as assigned.
• Assists in compliance with, and evaluation of, Title and grant programs.
• Supports school administration in developing community/parent outreach opportunities.
• Supervises, directs, hires, and evaluates program personnel as assigned.
• Assists in monitoring of implementation of adopted curriculum and instructional materials.
• Assists in screening, interviewing, and recommending hiring of school personnel.
• Provides orientation, training, and staff development activities of all personnel as needed.
• Maintains attendance records for students and/or staff.
• Makes arrangements for facility use and monitors appropriate use.
• Develops proposed budget, approves requisitions, and monitors budget expenditures.
• Markets and promotes program participation among students, parents, and the community.
• Communicates with site administration and staff regarding program activities and issues.
• Analyzes assessments and consults with students, parents, staff regarding student placement and support services.
• Serves as liaison to the City of Woodburn staff and Oregon Department of Education program monitors in administration of grants.
• Monitors and evaluates classes, program activities, and program operations to ensure effectiveness, efficiency, and safety.
• Manages student behavior issues as needed, takes appropriate action, and contracts parents.
• Provides for student supervision during all program activities and until released to parents or district transportation.
• Develops and submits reports as required by supervisor.
• Connects parents with community and school resources to improve their own academic skills.
• Supplies principals and administrators with timely parental input into curriculum and policy decisions.
• Assists in staffing parent resource centers during convenient hours.
• Produces and shares a monthly schedule of parent support activities and educational opportunities.
• Assumes temporary responsibility of the principal in his/her absence.
• Responds to questions and other information requests from parents, participants, public, staff, and administration.
• Coordinates and cooperates with district administrators to monitor and maintain compliance with state and federal law for educational programs and school operations.
• Coordinates and cooperates with district administrators to provide training and staff development activities in needed areas.
• Monitors student achievement results and participates in the development of the Schoolwide Improvement Plan to address areas needing improvement or correction.
• Supervises, or directs supervision, of students and the campus at all times during school hours and school events and activities.
• Assumes temporary responsibility of the principal in his/her absence.
• Follows all safety rules and takes all reasonable precautions to provide a safe and secure working environment for all school employees.
• Demonstrates support for District Core Values, District Mission, District Strategic Plan, and Schoolwide Improvement Plans.
• Establishes and maintains a positive and respectful learning environment and working relationship with students, staff, administration, parents/guardians, and community members.
• Assists parents and community members as needed.
• Demonstrates an awareness of and sensitivity to multicultural and multilingual values and environments.
• Complies with professional development activities as required by the District.
• Actively seeks out and participates in professional development activities designed to improve professional competence.
• Participates in various meetings for the purpose of receiving information or sharing information and expertise with students, colleagues, and parents/guardians.
• Holds expectations for high performance of self and supervised staff.
• Assesses results of performance for improvement on a regular basis.
• Demonstrates computer literacy and operates software programs as related to job responsibilities.
• Maintains accurate, complete, and confidential records as required by law and District policy and regulations.
• Maintains the integrity of confidential information relating to a student, family, colleague, or district patron, and uses or relays academic, social, or personal information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Maintains the confidentiality of sensitive and confidential district information related to financial, collective bargaining, personnel, and legal matters.
• Follows all laws, District policies, rules, regulations, memos, announcements, and reasonable requests by proper authority.
• Adheres to the Teacher Standards and Practices Commission (TSPC) Standards for Competent and Ethical Educators.
• Maintains regular attendance at work and work activities, and is punctual in meeting deadlines, attending meetings, and following schedules.
• Such alternatives to the above qualifications as the Board or administration may deem appropriate and acceptable.

OTHER REQUIREMENTS:

• The employee is expected to be dressed and groomed in a neat, clean, and appropriate professional manner for the assignment and work setting.
• This position is performed primarily indoors in school buildings and offices, although some outdoor work or supervision may be required.
• In cases in which the employee is required to travel between sites, the employee is responsible for his/her own travel and will be reimbursed for approved mileage.
• Evenings and/or extended work hours or days are often required.
• Possible exposure to bodily fluids due to student or employee illness or injury.
• May be required to obtain a First Aid and/or CPR Card and serve as a Delegated Caregiver or Designated First Aid Provider.
• Occasionally performs other duties as required by supervisor.

TERMS OF EMPLOYMENT:

Current work year of approximately 260 days (12 month), subject to change. Salary and benefits and working conditions as determined by District Board.

EVALUATION:

Performance will be evaluated in accordance with applicable District Policy and Regulations concerning personnel evaluation.