Program Coordinator

About Us:

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

GENERAL SUMMARY / OVERVIEW:

The Gene and Cell Therapy Institute (GCTI) is a newly created system-wide Institute under Mass General Brigham. The Institute will foster a world-class gene and cell therapy program that will leverage ongoing, groundbreaking scientific research efforts across the MGB system.

The mission of GCTI is to bring together the community of MGB investigators which can utilize gene and cell therapy platforms to achieve their scientific and clinical goals and improve the health of patients. The Institute will differentiate itself by harnessing the exceptional strengths of clinician scientists, the large and unique patient population, and major discoveries throughout the hospital system to propel MGB as the leader in Gene & Cell therapies.

Under the general direction of Gene and Cell Therapy Leadership, the successful candidate will be responsible for providing administrative support to staff and management of GCTI includes planning, implementation, and evaluation of various programs within the Institute. This role involves managing the day-to-day operations of the office, coordinating meeting, travel arrangement, communications with stakeholders, and office management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Coordinate program activities, including scheduling meetings, preparing materials, and communicating with stakeholders.

Coordinate monthly Gene and Cell Therapy Symposium

Organize and track program tasks and progress, identify and resolve issues, and report on program outcomes to management.

Work closely with MGB Marketing team to coordinate Institute communications.

Provide administrative support, including managing calendars, scheduling meetings, and arranging travel.

Manage the Institute’s office space, including ordering supplies, maintaining equipment, and overseeing facilities management.

Process and manage documents, including contracts, invoices, and correspondence.

Provide customer service to stakeholders, including clients, partners, and vendors.

Assist with budget management, including tracking expenses, expense reimbursements, e-checks, and management of corporate credit cards.

Maintain accurate and up-to-date records, including personnel files, financial logs, and other documentations.

Manage the institute’s digital and physical filing systems.

Manage timekeeping for staff using the Institution time keeping software.

Plans and executes special events / functions - both formal and informal events throughout the year.

Contribute to diversity and inclusion initiatives and team engagement activities ideas

Provide support to other Institute initiatives as needed.

EEO Statement

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Bachelor’s degree preferred

A minimum of 1year experience required

Superb attention to detail, excellent follow through and problem-solving skills are required

This position also requires excellent interpersonal, organizational and customer service skills, the ability to handle multiple tasks simultaneously, and the ability to work effectively with many different personalities

SKILLS/ABILITIES/COMPETENCIES:

Excellent attention to detail, organization, drive, interpersonal and communication skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Microsoft Outlook

Ability to work quickly and efficiently, prioritize tasks and meet deadlines

Experience with research environment preferred

Superb discretion, diplomacy and judgment

Ability to interact professionally with contacts at all levels within and outside the for Mass General Brigham organization

Ability to work on multiple projects simultaneously

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.