Project Coordinator Job at Oregon Health & Science University
Department Overview:
As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
This position:
- Coordinates and assists the Strategic Healthcare Projects group in the management of assignments within scope, time, cost and quality
- Partners with Strategic Healthcare Projects’ customers to assist them in the project intake process
- Assists with project management tool evaluation, development and refinement
- Assists Executive Director & Project Managers with the development and tracking of various project efforts and documents
- Coordinates, facilitates and/or executes assignments for projects within ITG, OHSU and OHSU Health
Project Coordination
Works with project managers and/or executive director to organize and coordinate project assignments. Independently manage project work, as assigned. May be assigned to monitor project plans, schedules, resources, risk management and organization. Participate in project meetings, developing and conducting requirements analysis. Responsibilities include, not limited to:
- Develop and execute communications to project members and stakeholders
- Follow-up with project team members to keep project activities on track
- Assist project managers to track meeting minutes, action items, decisions, follow-up items, etc
- Work with customers to clearly communicate task status, goals, timelines, and project deliverables
This position is currently 100% telework/remote and may include remote work long-term. Candidate must be able to work from home full-time initially.
Required Qualifications:
Education/Experience:
Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program;
A Bachelor's degree in Business Administration, Management, Public Administration or a closely related field may be substituted for up to two years of the required experience.
Job Related Knowledge, Skills and Abilities (Competencies):
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Ability to coordinate complex meetings, discussions & agendas
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Advanced MS Office suite skills, including Project, SharePoint, Visio, Excel, Teams, OneNote, and PowerPoint
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Able to collaborate with technical partners on complex and nuanced topics to identify and resolve issues
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Presents professionally in meetings and other venues with colleagues and all levels of management
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Able to successfully communicate & build positive relationships among customers, co-workers and vendors
Please note: Effective Oct. 18, 2021, all OHSU employees are required to be fully vaccinated against COVID-19 unless they have an approved medical or religious exception. If you are hired by OHSU after Oct. 18, you will need to be fully vaccinated (or obtain an approved exception) prior to starting work, and need to provide proof of vaccination (or approved exception) within 10 days of starting work.
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
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