Public Safety Data Services Assistant I Job at City of Virginia Beach
Job Duties:
The Records Unit of the Support Division employs forty-five civilians and several sworn personnel. The Public Safety Data Services Assistant I & II (PSDSA I/II) positions report to the Support Services Supervisor and is engaged in work pertaining to the processing of warrants, protective orders, and transactions through the Virginia Criminal Information Network (VCIN) and the National Criminal Information Center (NCIC).
· Provide data entry, search, and retrieve information into/from VCIN, NCIC and the police records management system as well as other state and federal databases, in accordance with established regulations
· Receive, organize, and disseminate information and inquiries coming into the office, ensuring appropriate deadline requirements are met within Local, State, and Federal standards
· Maintain cross-referenced electronic and/or paper files
· Research and verify information pertaining to specific records to reduce duplication and ensure accuracy in compliance with state and federal audit standards; as appropriate,
· Evaluate records (such as protective orders or warrants) and seek clarification from the issuing entity (court or other law enforcement agency)
The assigned work schedule may be day, evening or midnight shift and weekend work is required. After the initial training period, employees are assigned to a shift based on where the vacancy exists. The day and evening shift schedules are five 8-hour days/week or four 10-hour days/week. The midnight shift is four 10-hour days/week. Employees must be able to work various shifts, weekends, and some holidays in response to operational needs (with reasonable notice).
Disqualifiers:
The following is a listing of "disqualifiers" or concerns that could result in you not being selected for employment. Please consider these factors before applying. This is not an exhaustive listing.
Criminal History: Conviction of any felony or any crime involving moral turpitude (crimes contrary to justice, honesty, or good morals). Conviction of any Class 1 or Class 2 misdemeanor, excluding traffic violations which are discussed separately, or the Virginia State Law equivalent.
Traffic Violations: Any conviction of driving under the influence of drugs or alcohol, refusal to take blood or breath test, eluding police, racing, or leaving the scene of an accident within the last 5 years.
Drugs: Any involvement in the sale of illegal drugs as an adult. Any illegal use or possession of any illegal drug, including but not limited to heroin, cocaine, hallucinogens, or any derivative thereof (except marijuana) within the last five years. Illegal possession of anabolic steroids within the last 36 months.
Official City Job Description:
https://www.vbgov.com/government/departments/human-resources/Employment-VBGOV/Job%20Descriptions/Public_Safety_Data_Services_Assistant_I_00369.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.001668.1.pdf
Minimum Requirements:
MINIMUMS: High school or GED plus six (6) months experience in fields performing administrative and/or clerical functions; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. The appropriate certification (level A or level B) as an VCIN/NCIC operator must be obtained within six (6) months of employment and maintained continuously throughout the course of employment in this classification. SPECIAL REQUIREMENTS: The Virginia Crime Information Network (VCIN) system is administered by the Virginia State Police. In order to qualify for VCIN certification, the State Police require that employees must be U.S. citizens or must have lawfully resided in the U.S. for a ten year period. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Personnel assigned to the Police Support Services must be able to work rotating shifts in a 24/7 environment (days/evenings/midnights) including weekends and holidays and be available to work overtime when required to meet operational needs. Other positions within this classification may also be required work rotating shifts in a 24/7 environment (days/evenings/midnights) including weekends and holidays and be available to work overtime when required to meet operational needs. Employees assigned to these positions are paid shift differential pay per City policy.
PSDSA II MINIMUMS: High school or GED plus one (1) year experience in fields performing administrative and/or clerical functions; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Level “A” certification as an VCIN/NCIC operator must be maintained continuously throughout the course of employment in this classification. SPECIAL REQUIREMENTS: The Virginia Crime Information Network (VCIN) system is administered by the Virginia State Police. In order to qualify for VCIN certification, the State Police require that employees must be U.S. citizens or must have lawfully resided in the U.S. for a ten year period. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Personnel assigned to the Police Support Services must be able to work rotating shifts in a 24/7 environment (days/evenings/midnights) including weekends and holidays and be available to work overtime when required to meet operational needs. Other positions within this classification may also be required work rotating shifts in a 24/7 environment (days/evenings/midnights) including weekends and holidays and be available to work overtime when required to meet operational needs. Employees assigned to these positions are paid shift differential pay per City policy.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Required
Psychological Screening: Not Required
Attachments Required:
Preferences:
- Computer proficiency, familiarity with police systems (NCIC, VCIN, local police records management systems)
- Experience maintaining complex/detailed records
- Familiarity with police codes and terminology; previous experience with law enforcement
- Ability to multi-task and respond to competing priorities
- Data entry experience
- Experience processing confidential information
- Knowledge of legal forms and documents relating to warrants, summonses, court orders, background checks, sex offender registry or felon registrations is desirable
Special Instructions:
Individuals applying to this posting will be considered for the current vacancy.
The selected applicant will be eligible for career progression to the Public Safety Data Services Assistant II position classification (5% pay increase) upon demonstrating competency and proficiency in VCIN/NCIC as well as processing warrants or protective orders.
Successful completion of a police background investigation, including polygraph examination. Level A certification as an VCIN/NCIC operator must be obtained within six months of employment and maintained continuously throughout the course of employment in this classification. The State Police who administer VCIN/NCIC require US citizenship or 10-year residency as a prerequisite for certification.
All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Personnel assigned to the Police Support Services must be able to work rotating shifts in a 24/7 environment (days/evenings/midnights) including weekends and holidays and be available to work overtime when required to meet operational needs.
- Please complete the application in its entirety. The application is the primary required document used to screen qualifications and years of experience. A resume does not replace a completed application. Fields on the application left blank, including but not limited to job duties, dates of employment, and hours worked, may cause your application to be incomplete.
- You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.
- Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you give us in the work experience section of this application. Be sure you are thorough in describing your skills and duties as you complete the work experience section. If the information cannot be verified you will not receive credit.
- Please provide a copy of any certifications or related professional licenses.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
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