Realty Administrative Assistant Job at Sunriver Resort
Overview
Apply now and experience why Sunriver Resort is considered to be the destination and Employer of Choice in the Pacific Northwest! The Realty Administrative Assistant /Receptionist is responsible for transaction coordination, reception, and administrative support of the real estate office. They will work with brokers (IC Associates) and fellow associates to ensure the effectiveness and overall success of the office. This position has a schedule of Monday through Friday.
The Realty Administrative Assistant /Receptionist will always conduct themselves in a manner which supports the guiding principles of Sunriver Realty and Sunriver Resort: Trust, Open & Honest Communication, and Commitment. The Realty Administrative Assistant /Receptionist shall strive to provide exceptional service to both internal and external guests at all times. They will be responsible for exemplifying the Sunriver Realty culture as well as promoting Sunriver Resort as both the Destination and Employer of Choice!
Responsibilities
- Learn and utilize resort/realty software systems to input new listing and transaction information into Skyslope, BrokerWolf and internal company systems, with focus on timeliness and accuracy
- Works with resort/realty software systems to resolve issues or errors.
- Maintain listing and transaction files to ensure all the mandatory disclosures are completed and sent to the managing broker for timely review and approval
- Ensure each document is completed, properly signed, initialed, and dated before completing the transaction and listing files. Contact and follow-up with the brokers to remind them of missing documents.
- Process all new real estate transactions utilizing company systems. This includes file setup, communication with title/escrow companies, preparing commission request notices, and other tasks.
- Utilize Skyslope, BrokerWolf, company systems and MLS daily to look up property/client information and answer questions. Maintain current/accurate information in Skyslope, BrokerWolf, MLS and company systems.
- Direct all visitors & phone callers to the appropriate agent and resort department
- Ensure all prospects are met by the appropriate agent according to the office floor schedule
- Responsible for answering and directing calls on a multi-line phone system/switch board
- Control/audit key system - checking out keys, verifying vendor identity, ensuring key return, audit and track key log book
- Maintain the “will call” drawer and follow up on items that have not been picked up
- Log MLS lock boxes in/out
- Assist in creating and updating all company forms
- Maintain current phone lists, rental agencies, area service providers and other lists as needed
- Make listing packets, buyers guides and other collateral for broker use
- Coordinate/collaborate with Marketing/Photographer/sign installation regularly on projects
- Update images and verify proper rotation and function of internal Microsoft PowerPoint property slide show on display in Realty lobby and at Sunriver Lodge
- Send post-transaction surveys to all buyers and sellers, process results and provide to brokers.
- Assist agents with Sunriver Resort rental availability, Pin codes and other requests as needed
- Provide Office Manager with a monthly inventory of stationary, paper and name riders
- Attends Broker Meetings
Qualifications
- High school diploma or equivalent required
- Prior experience as a receptionist, interaction with the public and/or customer service required
- Must have working knowledge of Microsoft Office programs including MS Publisher
- Must have a valid Driver's License
Please Note :
caminobluff.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caminobluff.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.