POSITION TO BE FILLED: Sales Coordinator

DEPARTMENT: Sales

REPORTSTO: Director of Sales POSITION STATUS: FULL TIME START DATE: ASAP

QUALIFICATIONS AND DUTIES:

Provides exceptional guest service to both external and internal guests by maintaining and exhibiting the We-Ko-Pa Way

Smile and Greet Name and Meet

Thank you and Goodbye

Responsible for administrative duties, including maintaining office files, retrieving mail, answering telephone, and maintaining accurate records for the Sales Department.

Route Definite group file distribution.

Process Resort & Fort McDowell Adventures Group deposits (Pr e-Event).

Keeps track of Resort t & Fort Mc Dowell Adventure res group deposits; ma king sure deposits are received and posted to appropriate Group blocks via checks, credit card and ACH

Confirms that contracted meeting space and sleeping rooms blocks match sales system information.

Responsible for data base optimization and maintenance.

Assists with Pre Golf Wholesale billing including routing and Golf Group De posits.

Lead distribution with market- accuracy.

Assists and prepares with month end and commission reporting.

Assists with site inspections, checking room availability, preparing keys and ensuring lights are on and rooms are presentable. Will be prepared to do inspections in the absence of a Sales Manager.

Ca n book meeting space and sleeping rooms, merge contracts and proposals

Works with DOS on public relations and marketing projects

Assists with Marketing Plan preparation and follow through

Notifies Sales and Catering Managers when cut-off dates approach or deposits are due

Guest Rooms Control expert maintaining leisure and casino ceilings.

Works as reservation department liaison for the Sales team.

Updates and maintains Cvent information and tools.

Works with casino to provide information about upcoming group "Free Play" and maintains log for Group Free Play concession. Sends out Daily and weekly reports.

Assists with tradeshow preparations.

Ensures all leads are responded to in a timely manner.

Must compose correspondence, maintain files, route mail, and distribute reports to staff.

Must have excellent oral and written communication skills and be able to exchange information with others in a clear and concise manner.

Answer and handle all incoming calls using a pleasant positive tone of voice and following the established verbiage. Place outgoing calls and the ability to take and communicate accurate telephone messages.

Assist current and potential clients by providing information and answering questions.

Exercise discretionary decision making with clients in the absence of the Sales Manager assigned to the client.

Maintain accurate supply of sales and wedding kits for managers.

Accurately type and proof read proposals for Sales Managers, including the preparation of sales documents and confirmations.

Preparation and the mailing of all department correspondence.

Responsible for the distribution of revision sheets.

Complete month end reports timely and efficiently.

Compose correspondence as requested.

Accurate preparation and compilation of a variety of reports for the Sales Department, including financial reports, budgets, and marketing plans.

Performs other related duties as required.

Must pass pre-employment drug test.
EDUCATION AND/OR EXPERIENCE:
High School Diploma or GED required. Some college preferred

Working knowledge of OPERA Property Management System required Minimum of 1-year experience in the hospitality industry requirements.

Job Type: Full-time

Pay: $15.00 - $19.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Vision insurance

Schedule:

• Holidays
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Fort McDowell, AZ 85264: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

Please Note :
caminobluff.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caminobluff.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.