NATURE OF WORK

An employee in this class performs a large variety of clerical duties involving interaction with other employees and departments. Generally an employee in this class functions as the primary support to an administrator or has considerable knowledge of a technical field. Work typically involves several steps and requires the selection of the most appropriate action within procedural and operational guidelines. Work is directed by precedents or broad policy. The employee may develop procedures for non-technical and non-complex problems and is expected to resolve problems independently.

In addition, an employee in this class performs technical-clerical work preparing and maintaining a computer database containing student attendance, demographic statistics, and other student specific information in an assigned school. Work involves utilizing specialized computer applications, file maintenance, word processing and spreadsheet programs and the PowerSchool System to maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and prepare associated reports. Employee is responsible for reviewing forms and handwritten information, and entering data into computer files, often utilizing coding; utilizing scanner devices; updating files on a daily basis; printing reports; and performing student searches. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.

DUTIES AND RESPONSIBILITIES

Identifies sources needed and compiles a variety of data. Individual utilizes the computerized PowerSchool application (student data management system) to enter, store and/or retrieve information as requested or as otherwise necessary.

Codes data from a complex and/or large number of coding sources. Summarizes information (both financial and student data) for standard reports as required or requested.

Prepares and maintains a variety of financial and student data records.

Traces and reconciles financial disagreements records.

Maintains a variety of complex ledgers.

Determines soundness of requests for materials or small amounts of money and rejects or approves.

Sets up and maintains files or storage of a large and varied number of subjects.

Files and retrieves information from an alphabetical, chronological, numerical, or by subject filing system.

Purges files by prescribed procedure.

Operates large variety of standard office equipment.

Originates design and layout and types tabular material, charts and statistical materials.

Locates, identifies and gives out appropriate and accurate information.

Performs other related work as required.

MINIMUM TRAINING

Graduation from high school with 3-5 years of clerical or office support experience; or an equivalent combination of experience and training. Experience in accounting preferred. Experience with PowerSchool is preferred.

ESSENTIAL JOB FUNCTIONS

Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Requires ability to speak and/or signal people to convey or exchange information.

Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.

Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Requires the ability to apply rational systems to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Requires the ability to utilize mathematical formulas; to add and subtract; and to utilize decimals and percentages.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of the operations and activities of the school/department.

Thorough knowledge of and ability to use grammar, vocabulary, spelling and punctuation.

Thorough knowledge of office practices and procedures.

Considerable knowledge of common word processing, spreadsheet and file maintenance programs.

Considerable knowledge of the principles of organization and administration.

Ability to work independently with little guidance.

Ability to maintain confidential information.

Ability to interact and deal with the public in a professional manner.

Ability to maintain complete and accurate records and to develop standard reports from those records.

Ability to type accurately at a moderate rate of speed.

Ability to establish and maintain effective working relationships as necessitated by work assignments.