TITLE: SCHOOL BUSINESS ADMINISTRATOR
REPORTS TO: Principal/CEO
CLASSIFICATION: Exempt

POSITION DESCRIPTION:

Under direction of the Superintendent/CEO, the School Business Administrator provides overall leadership and manages non-instructional activities in the school related to budget, accounting, finance, and operations management. The position shall be responsible for the school's budget and financial functions in accordance with Board policy and regulations; responsible for facility maintenance and plant operations and oversees the daily operations of the school, as well as the use of the facility, during and after school and on weekends. Serves as representative of the school in matters relating to community uses. Supervises the building services and cafeteria managers, accounting assistant, and others assigned by the Superintendent/CEO. Collaborates with leadership to effectively manage human resources; ensures the school derives maximum benefit from its financial and operational decisions. Contributes to the school's overall development as an active member of the school’s Executive Leadership Team. Supports the school’s environment by providing comprehensive and accurate financial information, as well as operational management efficiency to enhance the student learning experience.

MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES:

Considerable knowledge of financial and operational principles, practices, and techniques of business administration, specifically in accounting, financial management, budgeting, operations, and human resources in the following areas: school plant operations, food services, maintenance, facility management (i.e. facilities planning, construction, energy and recycling, etc.) transportation, purchasing, and payroll. Knowledge of and the ability to interpret school financial and operations policies, regulations, and procedures; demonstrated ability to administer and apply continuous improvement principles to automated business and student information systems. Demonstrated ability to supervise and evaluate managers and staff and implement appropriate growth and evaluation tools and systems. Excellent oral and written communications, problem solving, solution oriented, multi-tasking, human relation, and supervisory skills.

EDUCATION, TRAINING, AND EXPERIENCE:

Bachelor’s degree required from an accredited college or university. Preferred major in business administration, accounting, finance, real estate, public administration, or a related field which includes the following course work: 9 semester hours in accounting/finance and 18 semester hours in two or more of the following areas: economics, marketing, public policy, supply chain management, information technologies, and property management, etc.

Master’s degree with a major in business management and/or administration desirable. Three or more years of experience with budget management, finance administration, building operations, supervision of managers, in charter schools is preferred. Other combination of courses/experience may be considered in lieu of specified course work.

CERTIFICATE AND LICENSE REQUIREMENTS:

New York State Association of School Business Officials (NYSASBO) certification desirable.
New York State SDBL certification preferred.

PHYSICAL DEMANDS:

(Special requirements such as lifting heavy objects and frequent climbing.) Occasional sitting, standing, walking, climbing, reaching with arms and hands, stooping/ kneeling/crouching/ crawling, etc.

SPECIAL REQUIREMENTS:

(Frequent overtime or night work required, etc.) Attendance at after school, evening, and weekend activities related to the business and operations of the school. On call for school building emergencies.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Ensures that appropriate financial accounting controls and procedures are in place and follows all school and Board policies, procedures, and regulations and meets all federal, state, and local requirements.

Manages and coordinates school financial accounting programs.

Collaborates and manages funds in the reserve and school operating budget, in accordance with board policy, state statutes, and system guidelines.

Researches products and services, pre-approves requests and monitors all purchases which includes preparing invoices, ordering and paying for goods and services either through
Procurement Process, or with other vendors, troubleshooting orders, overseeing the reconciliation of bank accounts and purchase cards, acknowledging receipt of purchases, keeping inventory of goods and services, etc.

Approves and releases payroll documents. Prepares for all audit activities, liaises with audit staff and provides all information required by the Internal Auditors. Reviews report with the
Superintendent/CEO and implements recommendations as necessary.

Collaborates with the Superintendent/CEO, executive leadership team, teacher leaders/teachers when completing grant applications; confirms the grant application is in alignment with the educational goals of the department and verifies the money is used appropriately.

Reviews all financial reporting before submission.

Analyzes school financial data and advises the Superintendent/CEO and others as it relates to school finances and operations.

Provides advice to the Superintendent/CEO pertaining to school policies, procedures, and regulations.

Manages recycling programs.

Participates in pilot programs and provides feedback to other departments and offices.

Directs and supervises the building services managers to prioritize designated tasks and be responsive to all inquiries including outside grounds in a timely manner. Holds the building services managers accountable regarding the cleanliness of the facility and grounds; holds the building services managers accountable for personnel issues.

Directs and supervises the cafeteria manager to prioritize designated tasks and be responsive to all inquiries and student requests in a timely manner. Hold the cafeteria manager accountable

regarding the servicing of healthy, nutritious meals; coaches the cafeteria manager on personnel issues including hiring practices and leave policy for the staff.

Works closely with the Athletic Director and building principals to make sure that the athletic facility and equipment meet safety standards and ensures that the athletic department stays within the fiscal year budget. Maintains and organizes inventory and sale of admission tickets.

Coordinates the use and management of the building during the instructional day.

Ensures collaboration with school staff with logistics and planning of major school events.

Arranges the use of the building. Works with school staff, and community users around the building for use and organize all of the related details.

Partners with security to ensure the proper function and effectiveness of the cameras, alarms, electronic access, radios, etc. throughout the facility and grounds; and with maintenance to ensure that repair requests are received and completed timely; and works with construction to address changes to the facility.

Supervises and evaluates job performance for the school accounting associate, building services associate, cafeteria manager, and other non-instructional staff as assigned.

Collaborates with leadership in the recruitment, selection, evaluation and development of staff to create high-performing teams.

Works with the Superintendent/CEO to establish and maintain relationships with school organizations, government agencies and other community organizations to ensure ongoing, two-way communication, and initiate activities which foster productive parent and community involvement.

Serves as a liaison stakeholder with various school and community groups including the Board of Trustees, Executive Leadership Team, Building Leadership Teams, Family Action Committee, various vendors and renters of the facilities, CSI, transportation, construction, auditors, sub-contractors, outside vendors, religious groups, area school districts, cultural schools, parents, staff, and students.

Understands and applies principles of performance evaluation and professional growth for employees.

Performs related duties consistent with the scope and intent of the position, and other duties as assigned by the Superintendent/CEO and Board of Trustees.

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Albany, NY 12208: Reliably commute or planning to relocate before starting work (Required)

Experience:

• School Business Administrator: 3 years (Preferred)
• Financial Accounting and Payroll: 3 years (Preferred)

Work Location: In person

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