GUTHRIE CENTER CSD- SCHOOL BUSINESS OFFICIAL

Due to an upcoming retirement, the Guthrie Center CSD has an opening for a School Business Official. This is a shared position between Guthrie Center and Adair-Casey Community School Districts. Candidates must have (or be eligible to obtain) licensure as a School Business Official.

Position Title: School Business Official/Board Secretary and Treasurer

Reports to: Superintendent of Schools and Board of Education

Degree of Authority:
This position has the authority to decide or act within major areas of accountability subject to established guidelines.

Annual Service: 12 month contract

Major Areas of Responsibility:

Financial Planning and Budgeting
1. Prepare certified and operating budgets in a timely manner.
2. Prepare enrollment projections, long range plans and projections pertinent to the financial needs of the district.
3. Prepare multi-year projections of revenues and expenditures.
4. Oversee implementation of grants and categorical funded projects.
5. Ensure compliance with bond and debt related issues.
6. Provide regular counsel and advice to the board and program administrators on fiscal and operational areas.
7. Optimize the handling of bank and deposit relationships and initiate strategies to enhance cash position and ensure appropriate investment of district funds as prescribed by Iowa Code and District policies.
8. Administer the continuous maintenance of property records.
9. Direct and implement an effective system of internal financial controls.
10. Oversee the maintenance of finance and business related records, reports and district files as determined by district policy and state laws.
11. Ensure district compliance with pertinent state and federal regulatory programs (i.e. AHERA, ATA)
12. Communicate district budget and operational status to the community as needed.

Accounting and Finance Systems
1. Ensure accounting procedures meet state requirements for all accounts.
2. Provide timely payment of bills and other accounts payable, prepare payroll.
3. Prepare monthly reports for the Board and program administrators highlighting variances in revenues and expenditures.
4. Investigate operations through appreciate internal audit procedures
5. Complete, monitor and report activities applicable to state and federally funded programs.
6. Maintain liaison with appropriate county and state officials as related to the fiscal operations of the district.
7. Arrange and coordinate preparation of documents for the annual financial audit
8. Implement audit suggestions regarding corrections, adjustments, internal controls and segregation of duties in the business office.

Purchasing and Supply Management
1. Oversee the district’s employee benefit program, including the district self-insurance program (if applicable) for medical/dental, workers compensation, life and disability insurance.
2. Ensure that payroll checks are issues to all district employees on a timely basis.
3. Make timely payments of employee withholdings to appropriate government and retirement systems.
4. Monitor compliance with 403B rules.
5. Submit required State and federal payments and reports.
6. Periodically gather comparison data on salary and benefits for negotiations.
7. Plan and coordinate the development of statistical, financial and management information related to employee relations.
8. Responsible for personnel and human resource operations, insurance and medical benefits.

Risk Management / Insurance
1. Manage the district insurance program related to property, worker compensation, liability, district-owned vehicles, and employee health benefit programs.
2. Manage Equipment Breakdown Insurance program and claims.

General Administration
1. Operate within the policies of and implement regulations developed by the District.
2. Establish annual personal and professional development goals focused upon effective leadership characteristics and specific job performance target areas.
3. Participate in workshops, conferences and / or other activities designed to maintain knowledge and skills regarding educational management, employee supervision and other matters pertaining to effective management.
4. Develop proposed policies relating to financial management for Board consideration.
5. Perform additional duties and responsibilities as assigned by the Superintendent of Schools

Community Relations
1. Prepare enrollment projections and assist the superintendent in projecting staff requirements.
2. Participate in local, regional, state and national professional / educational organizations to stay current on school finance and related issues.
3. Regularly confer with building principals and administrators regarding problems / solutions related to district operations.
4. Work with commissioned architects in the construction and remodeling of facilities to ensure compliance with district requirements and economy.
5. Review all contracts between the district and outside contractors prior to board review.
6. Serve as an Officer of the Board as Board Secretary with related duties and responsibilities.

Office Management
1. Oversee and complete the day-to-day operations of the district finance and business functions.
2. Establish orientation and staff development programs

Transportation Service
1. Approve pay requests for services / products provided.
2. Work with transportation director to log mileage of vehicles for whole grade sharing and special education reporting.

Applicants should submit the following information for full consideration:

• Letter of Application
• Resume
• Three recent letters of recommendation related to the type of work involved with this position.
• Copy of all applicable college transcripts

Direct questions to:

Mr. Josh Rasmussen, Superintendent

AC/GC Schools- https://www.acgcschools.org/

jrasmussen@acgcschools.org