Description

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  This recruitment will remain open until filled. This recruitment is checked often for new submissions and will remain open until filled. If you applied previously, you do not need to again. The hiring manager reserves to the right to make a hiring decision at anytime. [This note was updated on 12/23/2022.]

Our agency is looking to fill a fu ll-time, permanent Secretary Senior vacancy within the Community Corrections Division. This higher-level clerical position works for our Goldendale Field Office located at 228 South Columbus, Goldendale, WA 98620.

Under general direction by the Secretary Supervisor, this position provides advanced secretarial support to two Community Corrections Officers (CCOs), one off-site Community Corrections Supervisor (CCS), and the Secretary Supervisor.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

A complete application packet will include:

• Completed online application and profile accessible via the 'Apply' button located at the top right corner of this posting.
• Cover letter regarding your interest for this position.
• And within your online application, include at least three professional references with phone numbers and an email address for each. Definition of “professional references” is listed below in Supplemental Information.

COVID 19 Vaccination Requirement - review the Supplemental Information section below regarding the State’s vaccination requirements.

Incomplete application packages may disqualify you from the process.

Duties

Provide complex clerical/secretarial support for the CCS and CCOs at the Goldendale Field Office.

• Greet incoming visitors and answer phone calls.
• Assist with and take notes at meetings.
• Draft correspondence.
• Manage incoming/outgoing mail.
• Database entry/retrieval in systems such as ICOTS, OMNI (Offender Management Network Information), and OnBase.

Manage office field files and office equipment and supplies.

• Travel to the courthouse to pick up files and paperwork pertaining to DOC.
• Records management and archiving of files for DOC policy.

Other duties as assigned.

Qualifications

Required Qualifications

• High School Diploma or equivalent.
• Two years of increasingly responsible office/clerical experience requiring keyboarding or typing.
• And a valid, unrestricted driver's license.

The successful candidate will possess the following skills and abilities:

• Ability to assist individuals with various criminal backgrounds.
• Ability to communicate with supervisors, peers, clients, and the public.
• Ability to handle inquiries and complaints promptly and courteously.
• Maintain regular and reliable attendance.
• Respect and maintain confidentiality.

Desirable Qualifications

• Experience with Microsoft Office products.
• Experience drafting, editing, and sending electronic correspondence.
• Experience researching and navigating via internet browsers.
• Experience prioritizing multiple assignments in an office environment.

Supplemental Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

COVID 19 Vaccination Requirement
Employees of the WA State Department of Corrections (DOC) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. You may request an accommodation if you are unable to meet this requirement due to a medical or religious necessity.

IMPORTANT NOTES:

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  References: Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates.
  • Note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• This position may be represented by a bargaining unit.

What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• And more! Visit our benefits page for more information.

For questions about this recruitment, or to request reasonable accommodation in the application process, contact the HRC Navigator at mariane.smith@doc1.wa.gov or (564) 200-3352. Make sure you reference the requisition/job # listed above, it begins with 2022.

For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.