Senior Account Clerk Typist

SALARY: Hire Rate $23.45/Hr.; Work Rate $25.46/Hr.

TYPE OF EMPLOYMENT: Full Time

ISSUE DATE: 02/09/23

THE FINAL DATE TO FILE APPLICATIONS: 02/25/23

DATE THAT THIS ANNOUNCEMENT SHOULD BE REMOVED FROM POSTING: 02/26/23

RESIDENCY: Candidates must have been legal residents of Tompkins County or one of the six adjoining counties (Cayuga,
Chemung, Cortland, Schuyler, Seneca, Tioga) for at least one month immediately preceding the date of application and maintain
residency. For Examinations: The eligible list resulting from the examination will be established in accordance with the final
earned numerical ratings of passing candidates regardless of residence. A municipality or district may exercise its right under
section 23-4-a. of Civil Service Law to request a certification of eligible candidates who have been residents of that municipality
or district for at least one month prior to appointment. After the names of residents have been exhausted, Tompkins County must
then certify the names of non-residents on the list.

The Environmental Health Division is seeking a full-time (37.5 hours a week) Senior Account Clerk Typist. This position
involves a variety of administrative and clerical tasks. Responsibilities include: providing administrative support to our managers
and technical staff, assisting in daily office needs such as answering and directing phone calls, greeting and assisting the public in
person, producing and distributing email, correspondence memos, letters, faxes and forms, reviewing documents and letters for
accuracy, maintaining office filling system, ordering office supplies, maintaining contact lists, assisting in the preparation of
regularly scheduled reports, updating and maintaining application/permit tracking and payment system, contacting clients to
obtain additional information, preparing funds for deposit and assisting in preparation of figures and reports for use in budget and
state aid preparation.

MINIMUM QUALIFICATIONS: No later than the final filing date announced, the applicant must demonstrate -

(a) Graduation from a regionally accredited or New York State registered two-year college or university with an Associate's
Degree in accounting, business or a closely related field; OR

(b) Completion of 60 credit hours at a New York State registered regionally accredited college or university which must have
included at least twelve credit hours in accounting or bookkeeping; OR

(c) Graduation from high school or possession of a high school equivalency diploma AND two years of full-time paid (or the
equivalent part-time and/or volunteer) experience maintaining financial accounts and records; OR

(d) An equivalent combination of training and experience as indicated by the limits of (a), (b), and (c) above.

Tompkins County is Committed to Equity and Inclusion. We encourage those with similar values to apply.

DISTINGUISHING FEATURES OF THE CLASS:

This is moderately difficult clerical work involving the independent performance and supervision of a financial account and
record keeping process. The work may require decision-making as to methods to be used and classification of records and
accounts. This specification encompasses two titles; Senior Account Clerk and Senior Account Clerk Typist. The main
difference between the two is that a Senior Account Clerk Typist spends a substantial amount of time operating an alphanumeric
keyboard such as a laptop or personal computer in the performance of their duties. Speed is not generally a significant factor in
the performance of these duties, but accuracy is important. The incumbent works under general supervision and may super-vise
and train lower level clerical workers. This position differs from Account Clerk in that duties are more complex; level of
responsibility is higher and supervisory responsibilities may be included. The incumbent will perform all related duties as
required.

TYPICAL WORK ACTIVITIES:

Reviews a variety of more complex financial documents, classifies them and distributes items into a variety of accounts according
to prescribed procedures and policies;
Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances;
Renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or
preparing bills or invoices;
Tracks audits and monitors a variety of accounts; verifies adjustments are made to correct allocations and issues reports as
required;
Supervises employees by assigning and reviewing completed work and instructing employees in specialized account keeping
activities;
Prepares more complex financial or statistical summary reports; checks for accuracy of computations and completeness or
supervises the preparation of daily, weekly and monthly reports which are compiled into summary reports or claims for federal or
state reimbursements;
Prepares funds for deposit into book accounts; reconciles accounts and prepares reports from information;
Contacts clients, vendors or other agencies to obtain additional information;
Provides information orally or in writing in response to inquiries on status of accounts;
Processes, sorts, indexes, records and files a variety of control records and reports, or supervises the process;
May assist in preparation of figures and reports for use in budget preparation;
Performs complex payroll transactions or may process the payroll for an entire department and prepare all related reports;
Operates a calculator and other office equipment as necessary;
Senior Account Clerk Typists (working from a rough draft or from data which is personally developed) prepare accounting and
financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other
material using a laptop or personal computer;
May be required to edit and update web pages.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern methods used in keeping and checking financial records and accounts;
Good knowledge of office terminology, procedures, equipment and business English;
Ability to plan, assign and supervise the work of account keeping and clerical assistants;
Ability to make more difficult arithmetic computations involving fractions, decimals and percentage accurately;
Ability to organize and maintain accurate records and files;
Ability to analyze and organize data and prepare records and reports;
Ability to understand and interpret complicated oral instructions and/or written directions;
Ability to develop effective working relationships and deal diplomatically with the public;
Ability to perform close, detail work involving considerable visual effort and strain;
Integrity and good judgment are required.
The employee’s physical condition shall be commensurate with the demands of the position.

Senior Account Clerk Typists (in addition to the above) must possess the ability to accurately operate an alphanumeric keyboard
such as laptop or personal computer (Speed is not generally a significant factor).

Originally Created January 1, 1969

s15.doc

FURTHER INFORMATION AND INSTRUCTIONS

Falsification of any part of the "Application for Employment" will result in disqualification.

Accepted candidates will be notified when and where to appear for the examination. If you do not receive your notice to appear at least three days before the
date of the written examination, call Tompkins County Department of Human Resources at 274-5526. If an application is disapproved, due notice will be
sent. This department does not make formal acknowledgment of the receipt of an application or take responsibility for non-delivery or postal delay.

Applicants must answer every question on the application form and make sure that the application is complete in all respects. Incomplete applications will
be disapproved.

ACTIVE MILITARY PERSONNEL, VETERANS OR DISABLED VETERANS desiring to claim additional credit will request the Veterans Credits
application form, at any time between the date of application for examination(s) and the date of the establishment of the resulting eligible list. You must
meet the requirements set by NYS for these credits and they may be used only once. YOU MAY NOT CLAIM ADDITIONAL CREDITS AFTER THE
ELIGIBLE LIST HAS BEEN ESTABLISHED. IT IS THE CANDIDATE'S RESPONSIBILITY TO REQUEST THE VETERANS CREDIT
APPLICATION FORMS AND TO SUBMIT THESE FORMS AND ANY SUPPORTING PAPERWORK BEFORE THE ELIGIBLE LIST IS
ESTABLISHED.
Tompkins County's written examinations are prepared and rated by the New York State Department of Civil Service in accordance with Section 23-2 of
Civil Service Law. The provisions of the New York State Civil Service Rules and Regulations, which deal with the rating and review of the examinations
apply.

The duration of the eligible lists may be fixed for a minimum of one and a maximum of four years and may be extended beyond four years if there has been
a restriction against the filling of vacancies in that title.
The candidates must complete a separate "Application for Employment" for each open-competitive and/or promotional examination that the candidate is
eligible to take.

All experience required meeting the acceptable training and experience is full-time experience. (Part-time experience will be credited on a prorated basis).

Appointment from an eligible list must be made from the top three candidates willing to accept the appointment.

Tompkins County is an Equal Opportunity Employer. As part of its efforts to provide employment opportunities to the physically handicapped, Tompkins
County Civil Service has adopted a rule permitting the employment of qualified physically handicapped persons without competitive examination (pursuant
to Section 55 of Civil Service Law). If you meet the minimum qualifications for this position and wish to know more about this rule, please contact the
Tompkins County Department of Human Resources Office.

Unless otherwise notified, candidates are permitted to use quiet, hand-held, and solar or battery powered calculators. Devices with Typewriter Keyboards,
Spell Checkers, Personal Digital Assistants, Address Books, Language Translators, Dictionaries or any similar devices are prohibited. You may not bring
books or other reference materials.

CROSS-FILING - APPLYING FOR CIVIL SERVICE EXAMINATIONS IN MULTIPLE JURISDICTIONS WHEN EXAMINATIONS ARE
SCHEDULED ON THE SAME DATE: When applying for examinations across multiple jurisdictions - all of which are scheduled on the same day - you
must submit a Tompkins County Cross-Filing Form. This form must be submitted no later than 4:30 PM on the final filing date of the examination. On this
form, list each examination that you are taking and then tell us where you would like to sit. The purpose is to ensure that all of the test materials for the
various examinations that you are taking will be available in one location. If you do not provide the cross-filing form to us by the final filing date, we cannot
ensure that we can accommodate your desire to cross-file. If any of the examinations are State level examinations, you must sit at the State test center. You
will still need to complete the Tompkins County cross-filing form. If sitting at the State site, the State will notify you of when and where to report for your
examination(s) and you should bring all admittance letters to the State site. If you are not taking a State examination, bring all admittance letters to your
chosen testing site. If you have any question please call Tompkins County Department of Human Resources Department (607) 274-5526. The Cross File
form is located at http://www.tompkins-co.org/personnel/CivilSrvForms/index.html

FOR RELIGIOUS ACCOMMODATION AND HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on
your application.

ALL CANDIDATES FOR EMPLOYMENT FOR POSITIONS IN SCHOOL DISTRICTS AND BOCES GOVERNED BY TOMPKINS COUNTY
CIVIL SERVICE MAY HAVE THE FOLLOWING SPECIAL REQUIREMENT. PER CHAPTER 180 OF THE LAWS OF 2000, AND BY
REGULATIONS OF THE COMMISSIONER OF EDUCATION, TO BE EMPLOYED IN A POSITION DESIGNATED BY A SCHOOL
DISTRICT OR BOCES AS INVOLVING DIRECT CONTACT WITH STUDENTS, A CLEARANCE FOR EMPLOYMENT FROM THE
STATE EDUCATION DEPARTMENT IS REQUIRED.
In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duties shall be entitled to receive
an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are
qualified to participate in this examination and are a child of firefighter or police officer killed in the line of duties in this municipality, please inform this
office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the
application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has
been established.⒝

BACKGROUND INVESTIGATION: Applicants may be required to undergo a State and national criminal history background investigation, which will
include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the background investigation may result in
disqualification.

TOMPKINS COUNTY PERSONNEL DEPARTMENT, 125 EAST COURT STREET, ITHACA, NY 14850