Senior Administrative Assistant Job at New Mexico Highlands University
Under general supervision, the Senior Administrative Assistant coordinates, oversees, and/or performs a wide variety of administrative support activities for the Office of the President. Assignments are confidential in nature. May coordinate staff and office support such as student employees. Coordinates and plans special events and meetings. May serve on a variety of committees in a support capacity. Facilitates and administers the day-to-day operations of the department. Develops and manages projects to help achieve the mission and goals of the director or department. Serves as the primary point of contact for internal and external constituencies.
Duties and Responsibilities
- Oversees the day-to-day administration of the office;
- Ensures compliance with university policies, operating agreements, and state and federal laws and regulations;
- Assists in the development and update of policies and procedures for the office;
- Aids in the understanding and interpretation of university policies and procedures;
- Assists with Scheduling and planning meeting for the Office of the President;
- Maintains the President’s calendar;
- Independently creates, edits, and distributes communication through email, documents, and presentations mainly of a confidential nature;
- Gathers, investigates, researches, analyzes, and/or studies information requested by the Office of the President;
- Orders supplies for the Office of the President;
- Maintains files;
- Screens incoming visitors and assists as the primary point of initial contact on administrative and operational matters for internal and external constituencies, to include faculty, staff, student governance groups, and the community at large;
- Independently researches and prioritizes incoming issues and provides recommendations for appropriate course of action, referral, and/or response to supervisor;
- Participates in various committees;
- Processes travel requests, invoices, purchase orders, purchase requisitions, and other documents related to the operations and activities of the Office of the President;
- Answers phones, transferring calls to the correct person or takes messages as needed;
- Provides customer service to students, faculty, and staff;
- Performs other job-related duties as assigned.
EDUCATION: High School Diploma or GED.
EXPERIENCE
: At least 3 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
EDUCATION: Associate degree in any field.
EXPERIENCE
: Experience in Higher Education; experience working with Ellucian Banner and/or PeopleAdmin.
Special Conditions for Eligibility Knowledge, Skills, and Abilities
- Knowledge of planning and scheduling techniques;
- Knowledge of supplies, equipment, and/or services ordering and inventory control;
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community;
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise;
- Records maintenance skills;
- Database management skills;
- Knowledge of general accounting principles;
- Ability to communicate effectively, both orally and in writing;
- Ability to analyze and solve problems;
- Demonstrated ability to maintain confidentiality and discretion;
- Skills in the use of database management, word processing, spreadsheet, and/or presentation software;
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise;
- Skill in organizing resources and establishing priorities;
- Ability to lead and train staff and/or students;
- Word processing and/or data entry skills;
- Ability to create, compose, and edit written materials;
- Knowledge of office management principles and procedures;
- Ability to coordinate and organize meetings and/or special events;
- Knowledge of academic administrative principles and procedures.
Physical Demands
- Repetitive hand motion and prolonged use of computer;
- Sitting for extended periods of time;
- No or very limited physical effort required.
- Work is in an indoor/office setting;
- Work with frequent interruptions in a fast-paced work environment.
New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.
For disabled access or services call 505-454-3242 or email hr@nmhu.edu
Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW
For disabled access or services call 505-454-3242 or email hr@nmhu.edu
Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW
Posting Detail Information
Posting Number
AS667P
Open Date
10/27/2022
Close Date
Open Until Filled
Special Instructions to Applicant
Quick Link
https://nmhu.peopleadmin.com/postings/8002
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