Senior Executive Assistant Job at BorgWarner
This position provides administrative support to the VP, Finance Fuel Systems and Aftermarket along with the Finance Leadership Team, located at BorgWarner’s Customer Technology Center Michigan in Auburn Hills, MI.
The incumbent will be responsible for calendar management, planning and organizing meetings, coordinating travel arrangements, processing expense reports, maintaining the Finance Intranet site, organization of employee events; handle all logistics and arrangements, along with performing daily administrative tasks. This position requires superior communication and organizational skills, attention to detail, an ability to maintain confidentiality, take initiative and provide highly responsive, proactive support.
Carefully read the BorgWarner Privacy Policy before using this website. Your ability to access and use this website and apply for a job at BorgWarner are conditioned on your acceptance and compliance with these terms.
The incumbent will be responsible for calendar management, planning and organizing meetings, coordinating travel arrangements, processing expense reports, maintaining the Finance Intranet site, organization of employee events; handle all logistics and arrangements, along with performing daily administrative tasks. This position requires superior communication and organizational skills, attention to detail, an ability to maintain confidentiality, take initiative and provide highly responsive, proactive support.
- Coordinates domestic and international travel arrangements: Book flight arrangements and create travel trip itineraries, arranges for transportation, lodging and other needs while traveling; communicates with Executive(s) while traveling to ensure that they are fully informed of all issues arising; completes expense reports following travel.
- Performs daily administrative tasks: Screen phone calls, reads and responds to emails and mail promptly, global calendar management, schedules meetings (including Teams, and onsite meetings) via Outlook, processes invoices, maintains contact with vendors and maintains department filing system, processes purchasing expense and auto reports; provides backup support for other leaders as needed.
- Organize and prepare material for key meetings; ensuring that meetings are appropriate for the time zones, staying abreast of personnel changes, create minutes or follow up documents and ensuring that each meeting has Teams meetings and AV equipment organized.
- Organize employee events domestically and abroad; handle all logistics and arrangements.
- Calendar management, schedules for meetings (including TEAMS and onsite meetings) via Outlook
- Takes the initiative to follow up on items arising from business meetings.
- Drafts and edits documents, reports and correspondence as needed.
- Other duties as assigned by supervisors
- Safety and Health – Responsible for completing required safety training, reporting and correcting any unsafe practices as appropriate, completing work activities in a safe manner, and complying with safety and health requirements for respective position.
KEY COMPETENCIES
- Priority Setting
- Functional/Technical Skills
- Action Oriented
- Interpersonal Savvy
- Informing
- Drive for Results
- Self-Knowledge
- Listening
- Dealing with Ambiguity
- Learning on the Fly
SAFETY
This position will adhere to Global Star Safety Program, including safety rules, practices and training as outlined in the BorgWarner PTC Safety Policy Manual, which includes the use of equipment, protective devices, or clothing that the employer requires. This individual will work in manners that stress the importance of preventing accidents and illnesses. He/she must take every precaution reasonable in the given circumstance for the protection of themselves and coworkers. In addition, he/she is responsible for reporting all injuries and/or possible dangerous situations, incidents, or occurrences to the immediate supervisor.
Internal Use Only: Salary
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Career Scam Disclaimer:
BorgWarner makes no representations or guarantees regarding employment opportunities listed on any third-party website. To protect against career scams, job applicants should take the necessary precautions when interviewing for and accepting employment positions allegedly offered by BorgWarner. Applicants should never provide their national ID numbers, birth dates, credit card numbers, bank account information or other private information when communicating with prospective employers or responding to employment opportunities online. Job applicants are invited to contact BorgWarner through BorgWarner’s website to verify the authenticity of any employment opportunities.
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