Jazz Pharmaceuticals plc (NASDAQ: JAZZ) is a global biopharmaceutical company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines and novel product candidates, from early- to late-stage development, in neuroscience and oncology. We actively explore new options for patients including novel compounds, small molecules and biologics, and through cannabinoid science and innovative delivery technologies. Jazz is headquartered in Dublin, Ireland and has employees around the globe, serving patients in nearly 75 countries. For more information, please visit www.jazzpharmaceuticals.com and follow @JazzPharma on Twitter.

This Job Description provides a summary of the duties and/or characteristic of work performed and is not inclusive of every detail of the job for every individual assigned to the position. This description will be reviewed periodically and revised as duties and responsibilities change with business demands. Other duties not listed above may be assigned as needed.

Brief Description:

The Senior Specialist, Meetings & Conventions will assist in the planning and execution of key internal meetings and the presence of Jazz Pharmaceuticals, Inc. at national and international medical conventions based in the U.S. The Senior Specialist must have the ability to assist with several meetings and conventions simultaneously while consistently maintaining the highest level of customer satisfaction.

The person in this role must develop a solid understanding of the goals and objectives of the business to which they are aligned and partner fully with key stakeholders from their core customer groups.

The Senior Specialist must also effectively and efficiently partner with third-party vendors, including but not limited to, meeting planners, creative agencies, software vendors and fulfillment providers.

Essential Functions

• Participate in the strategic planning process for meetings and conferences and help to ensure that assigned events are executed in alignment with that strategy and with all applicable compliance requirements.
• Assume a key role in the planning of assigned events, organizing and facilitating planning meetings, helping to ensure that all stakeholders are heard, action items are documented, and decisions are pulled through.
• Execute on all assigned meeting logistics for live, virtual or hybrid meetings including budgeting, site inspections, contract negotiations, attendee communications, travel, accommodation and meeting space, food and beverage, conference materials, attendee activities, and VIPs.
• Serve as the key contact onsite for assigned events, overseeing all third-party partners and teammates as appropriate, to ensure that each conference is successfully executed to an exceptional level.
• Create and monitor the budget for each of the meetings assigned, working with Finance to ensure appropriate payments, accruals and tracking reports are executed. Assist with the oversight of all venue and third-part vendor billing and help ensure final reconciliation of payments and budgets in a timely manner.
• Close out each assigned event by generating post-meeting questionnaires as appropriate, sharing lessons learned with teammates and key stakeholders and archiving all pertinent meeting materials to ensure adherence with the Jazz document retention policy
• Stay current on applicable compliance and regulatory rules and guidelines consistently operating within all applicable regulations as well as all Jazz standard operating procedures.
• Proactively contribute towards the success of the Meetings and Conventions team with a focus on relationship building, customer service and problem solving. Support teammates with their assigned events as needed.

Required Knowledge, Skills, and Abilities

• 3+ years of relevant experience in the healthcare industry
• 2+ years’ experience in meeting management or event planning
• Previous experience working closely with vendor-partners including third party service providers
• Knowledge of meeting planning services, technologies, compliance, and regulatory requirements a plus
• Experience with virtual meeting platforms
• Prior experience with budget development and management
• Proven ability to collaborate effectively with internal and external partners to meet a common goal
• Demonstrated excellence in organizational and communication skills
• Effective team player possessing enthusiasm and a problem-solving attitude

Required/Preferred Education and Licenses

• Bachelor's Degree required
• Certified Meeting Professional (CMP) designation or equivalent, a plus

Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

FOR US-BASED CANDIDATES ONLY

Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the anticipated base pay range is . The exact base pay offered for this role will depend on various factors, including but not limited to the candidate's qualifications, skills, and experience.

At Jazz, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz's Long Term Equity Incentive Plan.

The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, 401k retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits