Definition of Class

• This position is specialized secretarial/computer work in the field of Public Health. The employee must be able to work with considerable independence and initiative within the outlined projects. Work is assigned and reviewed by a public health professional through regular meetings. May direct lower grade clerical employees assisting on more routine duties.

Duties & Responsibilities

• Maintains budget records using various software programs for departmental bureaus and/or accounts, including but not limited to: assigning, posting and tracking expenditures for reimbursement(s); generating invoices to clientele and funding source(s); tracking payments and pursuing unpaid/outstanding reimbursements; issuing licenses, permits, certificates, and billing statements.
• Process financial transactions for department bureaus and/or accounts in the County of Erie Financial Management System (FMS), including but not limited to: accepting payments, receipting income, preparing deposit(s).
• Ability to prepare and/or develop formats for narrative/statistical reports, memoranda, records, tables, and charts and graphs.
• Acts as alternate courier between the Department and the Court House, performing related duties as assigned.
• Utilizes computer software application programs such as Microsoft Office, and/or applicable Ad Hoc computer programs to perform essential functions for Departmental bureaus.
• May make office management decisions on specific procedures.
• May direct lower grade clerical employees and interns.
• Maintains attendance records and time and travel records for personnel.
• Assists in gathering source material for the purpose of drafting replies to correspondence and for the preparation of such items as articles, speeches, reports, pamphlets, and newsletters.
• Composes such items as letters, agendas, meeting notices, forms, hand outs, and pamphlets.
• Prepares typesetting and layout of articles for newsletters, manuals, and pamphlets.
• Assists at hearings, workshops, and conferences by performing such tasks as taking notes, setting up displays, and tables.
• Types, organizes and assembles quarterly reports.
• Creates maps, posters, multiple mail listings and keeps them current.
• Screens phone calls and visitors; makes and cancels appointments; receives requests for information, routes them for necessary action or supplies the information requested.
• Performs typing for projects and maintains all files relating to projects.
• May act as web editor for Departmental website, including posting articles, stats, meeting notices; making inquiries to professional and managerial staff for informational updates; additionally may act as a social media editor for web-based programs such as, but not limited to, Facebook, Twitter.
• Acts as relief personnel for customer service area.
• Communicates verbally and in writing for the purpose of resolving confidential problems within the department and with other departments to establish understanding and support of department mission.
• Fields and triages telephone calls from public routed through phone system.
• Responds to inquiries from the public often requiring direct interface with customers.
• Performs other related work as required.
• The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.

Knowledge, Skills, & Abilities

• Considerable knowledge of business English, spelling, punctuation and arithmetic.
• Considerable knowledge of modern office practices, procedures, and equipment.
• Considerable knowledge of computer operations including familiarity with numerous software programs.
• Ability to work independently on difficult or complex clerical tasks or routine administrative tasks, applying good organizational skills.
• Ability to work proficiently in office software programs such as word processing, spreadsheets, and databases, including Microsoft Office, with ability to learn Ad Hoc programs as necessary for departmental functions.
• Ability to maintain clerical records and to prepare accurate reports.
• Ability to understand and implement accounting principles as they relate to project budgets.
• Ability to exercise good judgment, courtesy, and tact in a friendly, helpful and professional manner while working with departmental staffs, and receiving office clientele and callers, to be able to make and/or assist with proper disposition of problems.
• Ability to plan, assign, review and direct lower grade clerical employees.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Ability to utilize personal automobile to travel to points away from the normal work location to carry out the responsibilities of the position.

Minimum Requirements

• High School Diploma or GED with 2 years of Business Curriculum including Secretarial, Accounting, and Computer Training.
• Minimum of 2 years of Experience as a Secretary, Computer Operator, Account Clerk; or an equivalent combination of related experience and training.
• Advanced Working Knowledge of Microsoft Office for budget management/accounting
• Must be able to Type a Minimum of 50 Words Per Minute with Accuracy
• Must have a Valid Driver's License

Conditions Of Employment

• The selected candidate will be pre-employment required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing. This pre-employment requirement applies to all County employees exercising their bidding/bumping rights. A successful candidate must demonstrate proficiency in Excel. A basic Skills Assessment Test may be conducted to verify qualifications.