Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader.

Airbus has built on its strong European heritage to become truly international - with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than six fold order book increase since 2000.

Position Summary:

Analyze, plan, forecasts, implement, and accelerate materials planning and scheduling which reflects validated requirements for raw material, purchased parts, and equipment to support the demands of the FAL, NHC, CLS, Spares, MRO and issue and follow-up purchase orders, schedule the needed delivery dates and solve problems occurring along the delivery chain until material is received and available in stock on time.

Primary Responsibilities:

1. Purchase order (PO) and Status Management: 50%

• On time issuing of PO´s and transfer to suppliers.
• Check and solving of problems coming up during the order/delivery process.
• Check acknowledgments and signed purchase orders and put the data in SAP.
• Document all SBA (Small Business Administration) documents into SAP
• Supervision of delivery dates and performs essential changes.
• Supervision of flow of documents related to PO.
• Changing and cancellation of existing PO´s if necessary.
• Documentation of changes and status in SAP.
• Front line contact for contract issues
• Responsible for daily contacts with vendor issues to resolve problems, expedite parts and assure timely deliveries.
• Build supplier and internal customer rapport; adapt a clear, simple and efficient mode of both directions closed loop communication internally and externally.
• Create collaborative action plan and present a status on action closure along with progress on previous customer concerns and resolutions.
• Handle the internal customer issues, concerns and complaints. Remain informed of the customer issues, follow the action plans to closure, and be able to discuss with the customer ensuring on-time delivery, on-quality and 100% customer satisfaction
• Request material returns authorization (RTV), prepare and submit RTV order, track credit notes and or receipt of "proforma" material.
• Responsible for the identification of shipset material set up.
• Review EC and/or ECD shipset back-orders.
• Follow up with warranty items for shipset materials
• Read, understand, and initiate appropriate action related to technical service bulletins and service letters.
• Confer with representatives of various departments within the company, to validate requirements, specifications, quantities and delivery schedules.
• Point of contact to suppliers, forecasting, exchange of information.
• Reporting of missing parts towards internal customers.
• Analysis of OTD (on time delivery), quality, stock level and forecasts.
• Clarifying of upcoming problems in goods entry.
• Permanent optimization of stock level and turn.
• Responsible for SBA documentation collection
• Recommend and implement approved policies, procedures, and controls which assure coordination of Material department operations with those of other departments are translated into proper material action for the efficient planning and procurement of spare parts.
• Responsible for updating and reviewing department work instructions annually.
• Participate as member of Material Review Board.

2. Material requirement planning (MRP): 30%

• Process and handle data in SAP, purchase orders (PO), acknowledgments, missing parts lists etc.
• Check permanently and optimize MRP settings in SAP (safety stock, MRP type, delivery time).
• Handle interface to internal customer, communicate and exchange information with production, purchasing dept. and QA.
• Define delivery dates and quantities in accordance with the demands.
• Customize and adapt open orders against production demands and perform necessary adjustment.
• Analyze, plan, schedule, and initiate procurement actions for the inventory of parts.
• Analyze inventory levels and related factors to manage inventory turn rates.
• Establish inventory stock levels consistent with usage rates, schedule changes, material substitution, shelf life, type, and cost of parts.
• Make recommendations regarding the identification and disposition of surplus and obsolete material.
• Supervise and optimize stock level and set stock turn targets.

3. Act as point of contact SME (Subject Matter Expert): 20%

• Participate in all production meetings (daily, weekly) responsible for reporting all material issues daily.
• Act as the liaison to Head of Procurement Operations and/or Procurement Manager for any issues or upcoming tasks.
• Delegate and coordinate the workload.
• Assess Capacity analysis, Rate Readiness Studies and Capital investment information when provided by suppliers.
• Provide high level feedback to management including risk assessments, recovery plans by supplier and recommended mitigations
• Create and track reporting and analysis.
• Track and assist in closing quality notes to allow continual movement of parts to support customers
• Train and coordinate training for the team members.
• Take part in staffing and evaluation where applicable.
• Represent the team in meetings.
• 1st level of escalation of problems coming up.
• Recommend ongoing optimization of processes.

Additional Duties:

• Other duties as assigned.

Qualified Experience / Skills / Training

Education:

Required:

• Associates Degree in Business or equivalent related experience

Preferred:

• None

Experience:

Required:

• Minimum 7 years in Supply Chain, Project Management, Customer Service, Planning
• Minimum 5 years in Aviation or manufacturing

Preferred:

• None

Knowledge, Skills, Demonstrated Capabilities:

Required:

• SAP and MRP
• Supply Chain Management, Strong Data Analysis, Business Sense, Logistics
• Time Management and ability to multi-task
• Ability to understand customer needs and follow through with closed loop communication and action plans to meet customer requirements
• Ability to understand forecasting structure and collaborate with suppliers on future requirements
• Ability to meet critical customer due dates and provide high level status to management
• Requires the knowledge and ability to prepare reports and maintain records.
• A broad and thorough understanding of materials use and allocation techniques, distributive processes, and customer support techniques would be preferred.
• Read, understand, and initiate appropriate action related to technical service bulletins and service letters.
• Confer with representatives of various departments within the company, to validate requirements, specifications, quantities and delivery schedules
• Problem solving ability

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

• Requires effective communication in English in verbal and written form.

Technical Systems Proficiency:

• Strong MS Excel skills
• Strong MS PowerPoint skills
• Strong MS Word skills
• Strong Outlook skills
• Strong SAP, MRP System

Travel Required:

• 5% Domestic and International

Citizenship:

• US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license)

Decision Making, Complexity:

• Works independently making decisions based on purchase requisitions and placement of purchase orders with suppliers for 300M spend. Identifies risk with suppliers and puts necessary mitigations in place to minimize or eliminate to maintain on time, on cost and on time delivery of parts to support all businesses.
• Acts as 1st point of escalation for employee/customer issues
• Organizational advocate with suppliers to support needs of Airbus for Military and Commercial business lines.
• Analyzes and documents business results and processes which require analytical thinking and problem solving.

Organizational information:

• Sr. Operational Buyer reports to Head of Procurement Operations

Direct Reports:

• Exempt: 0
• Non-exempt: 0

Job Dimensions, Contributions to Success:

• Establish and maintain high level effective communication with the supplier and internal customer.
• High level performance to departmental metrics
• Has indirect P&L responsibility which contributes to the success of all business line revenue for AHI.
• Responsible for providing robust status updates to the business lines and managing mitigation plans to support schedule. Maintaining schedule will allow us to meet our Top Company Objectives along with provide the highest level of customer satisfaction.
• Collaborate with necessary internal department that support 400+ military aircraft, Maintenance and Repair, Dynamic Components, Spares, Final Assembly Lines or New Helicopter Completion Center.

Nature of Contacts:

• Involved Communication daily with internal and external parties

Physical Requirements:

• Onsite: 95%
• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings: Daily
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Daily
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily
• Equipment Operation: able to operate most office and personal electronic equipment. Daily
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 10lbs Daily
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 10lbs Daily
• Pushing / Pulling: able to push and pull small office furniture. Occasionally
• Sitting: able to sit for long periods of time in meetings, working on computer. Daily
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on production floor. Weekly
• Travel: able to travel independently and at short notice. Occasionally
• Walking: able to walk through office and production areas including uneven surfaces. Daily
• Personal Protective Equipment required: steel toed shoes are required for all shop floor visits; appropriate hearing/eye protection may also be required when visiting the shop floor

Equal Opportunity:

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status

As a leader in our field, Airbus Helicopters, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.

As a matter of policy, Airbus Helicopters, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Airbus Helicopters, Inc. does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.

NOTE: Airbus Helicopters, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.